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Computer Application Module
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MICROSOFT WORD 2010
1. TOOLBAR FUNCTION 1
1.1. GET TO KNOW MICROSOFT WORD Microsoft Word is an application program from Microsoft Office which is often used for text processing, document management, reports and so on which is quite complete and more automatic. Even the commands and functions provided by this software support various purposes, from typing or compiling ordinary scripts, reports, newspapers to faxing. Microsoft Word 2010 is a word processing program designed to help you create professional-quality documents. Word helps you organize and write your documents more efficiently. A. Benefits of Microsoft Word a. Ease of Completing Work With the Microsoft Word application, it is very helpful for us to complete all work. Starting from just writing, calculating tables, to making pictures we can do in Microsoft Word. b. Saving Time It is clear that having a computer in this case the Microsoft Word program can save time. If we want to print the same invitation in large quantities using only a typewriter. It could take days to finish. With Microsoft Word, we can use copy paste or mail merge to create mass letters. c. Saves Paper Since Microsoft Word can be edited if something goes wrong, this can greatly save paper consumption. B. Functions and Uses of Microsoft Word The functions and uses of Microsoft Word itself vary or vary depending on the user or user. The main function of Microsoft Word is to help us in processing words, related to words / text / documents / correspondence and others. With the increasingly sophisticated tools of Microsoft Word, the functions of Microsoft Word are not only limited to word processing. Tables in word can also be used to process numbers, although they are not as complete as in Microsoft Excel, and can also be used to calculate, display symbols, create mathematical formulas, with the equivalent facilities owned by MS Word.
1.2 TOOLBAR FUNCTIONS The following are the function of each tools in the toolbar menu. 1.2.1 Home Home One of the tab menus in Microsoft Word 2010 is HOME. The HOME menu consists of several sub-theme groups, including (Figure 1):
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A. Clipboard Groups In general, it functions to duplicate, move and position/place text/image objects.
1. Paste (Ctrl + V): position / place text or image objects that have been duplicated or moved 2. Cut (Ctrl + X): move a text or image object 3. Copy (Ctrl + P): duplicate a text or image object 4. Format Painter (Crtl + Shift + C, Crtl + Shift + V): copy formatting or edited form from one text to another B. Font Group In general, it functions to set the type, size, color of the writing style.
1. Font: choose the type of writing style 2. Font Size : change the font size 3. Increase Font Size: increase the font size 4. Decrease Font Size : reduce the font size 5. Change Case : change the capitalization of each word 6. Clear Formatting: change the form of writing to standard writing 7. Bold : bold text 8. Italic: italicize the text 9. Underline : add a line under the text 10. Strikethough : gives a horizontal stroke to the text 11. Subscript : add small numbers at the bottom of letters/numbers 12. Superscipt : add a small number at the top of the letter/number 13. Text Effects and Typography: Stylize text and add 3D effects 14. Text Color : color the text background 15. Font Color: change the color of the text/letters/numbers C. Group Paragraph In general, it functions to edit paragraphs that have been made.
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1. Bullets: mark sequentially on writing 2. Numbering: numbering sequentially on writing 3. Multilevel List : assigns numbering/level marks to the text 4. Decrease Indent : bring the paragraph closer to the paper border 5. Increase Indent : move paragraphs away from paper borders 6. Sort : sort the selected posts alphabetically from A to Z or Z to A 7. Show/Hide : show paragraph marks and other hidden formatting symbols 8. Align Left : align paragraphs to the left paper border 9. Align Center : align paragraphs to the center paper border 10. Align Right: align paragraphs to the right paper border 11. Justify: align the left and right paragraphs 12. Line & Paragraph Spacing: set the distance between lines and paragraphs 13. Shading: change the color behind text, tables, or paragraphs 14. Border : add a border to the writing/paper window D. Group Style
Style: change the type of writing style according to taste E. Group Editing In general, it functions to find, select and replace words, phrases, text, or numbers contained in documents.
1. Find: find words, phrases, text, or numbers contained in the document 2. Replace: replace one word, phrase, text, or number with another 3. Select: select text or image objects in the document 1.2.2 Insert The next tab in Microsoft Word 2010 is INSERT. The INSERT menu consists of several subthemes, including:
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A. Group Pages
1. Cover Page : create document cover page 2. Blank Page : add a new Microsoft Word page 3. Page Break: ends the current Microsoft Word page session and moves to a new page. By using this Page Break, when on the previous page there is additional text, it will not make the text that was originally typed down to the next line. B. Group Tables
Tables: create a table on a Microsoft Word page with the desired number C. Group Illustration
1. Picture : insert image file from laptop/computer 2. Online Picture : insert pictures from several sources on the internet 3. Shapes: add shapes such as rectangles, triangles, stars, circles, and so on 4. SmartArt : insert diagrams that can visualize documents 5. Chart: add a chart or graph to make it easier to read data 6. Screenshot : add a screenshot of the currently active window D. Group Links
1. Hyperlink: create a link to a web page in the selected text (words, phrases, sentences, paragraphs) 2. Bookmark: makes it easier to open a document. The way it works is to add a bookmark to the text that has been given a hyperlink. 3. Cross-references are hyperlinks where labels/categories are generated automatically.
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E. Group Header & Footer
1. Header: add information such as title, author, letterhead, scientific journal header and others at the top of the document page 2. Footer: add information at the bottom of the document page 3. Page Number : give the document page number F. Group Text Category
1. Text Box : add important information into the text box 2. Quick Part: add text that has been arranged to make it easier to find documents 3. WordArt : add text with artistic shape 4. Drop Cap: make a capital letter at the beginning of the paragraph 5. Signature Line : add signature line 6. Date & Time : add date and time quickly 7. Object : adds an embedded object. G. Group Symbols Category
Equation: add a mathematical equation or formula Symbols: add symbols that are not on the keyboard
1.2.3 Page Layout The next tab menu in Microsoft Word 2010 is PAGE LAYOUT. The PAGE LAYOUT menu consists of several sub-themes, including:
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A. Group Themes
1. Themes : add a theme to the document 2. Colors : selects the theme color for the document 3. Fonts : choose the font style in the document theme 4. Effect: changes the effect on the selected object B. Group Page Setup
1. Margins: set the top, bottom, right, and left borders of the text on the document 2. Orientation: adjust the page position to be in portrait or landscape form 3. Size: set the paper size used 4. Columns : set the column in the document 5. Breaks: set the continuity of pages and columns 6. Line Numbers : set the continuity of text line numbers 7. Hyphenation : separate syllables with hyphens automatically C. Group Page Background
1. Watermark : add a watermark on the back of the text 2. Page Color : gives color to the document page 3. Page Border : add a border to the side of the paper D. Group Paragraph
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1. Right : set the left and right borders of writing 2. Left : set the left border of writing Right : set the right border of writing 3. Before: adjusts the distance of writing from the previous paragraph 4. After: adjusts the distance of writing from the next paragraph A.Group Arrange
1. Position: adjust the position of the image to the text 2. Wrap text: adjust the folding of the text so that when you insert an image it can arrange this image according to your wishes. 3. Bring to Front : put the selected image object insert to the front position 4. Send to Back : puts the selected image object to the very back position 5. Selection pane : displays the object navigation pane 6. Align : align the selected object 7. Group: unites several selected objects 8. Rotate: rotate an image object that we enter into the document 1.2.5 References The next tab menu in Microsoft Word 2010 is REFERENCES. The REFERENCES menu consists of several sub-themes, including:
A.Group Table of Contents
1. Table of Contents: set the table of contents as desired 2. Add Text : manages the selected paragraphs in relation to entries in the table of contents that have been created 3. Update Table : update table of contents
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B. Group Footnotes
1. Insert Footnote: inserts a footnote (a reference at the bottom of the page or footer) 2. Insert Endnote: inserts a note at the end of the chapter 3. Next Footnote : monitor footnote and endnote d. Show Notes: shows the location of notes, both footnotes and endnotes C. Group Citation & Bibliography
1. Insert Citation: inserts a direct quote in the active cursor area 2. Manage Sources: manage all citation sources that may have been inserted in all segments of the document file 3. Style: select the desired bibliographic form. 4. Bibliography: inserting a bibliography into the active document file D. Group Captions
1. Insert Caption: add information about the illustration or image that has been inserted 2. Insert Table of Figures: inserts the table of contents of the inserted image into the document 3. Update Table: update the image catalog list 4. Cross-reference : insert a cross-reference E. Group Index
1. Mark Entry : mark new entries in the document 2. Insert index: inserts a word list (index) into the document 3. Update Index : updates the current index list.
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F . Group Table of Authorities
Mark Citation: add the selected text to be included in the table of authorities Insert Table of Authorities: inserts a table of authorities in the document
1.2.6 Mailings
The next tab menu in Microsoft Word 2010 is MAILINGS. The REFERENCES menu consists of several sub-themes, including: A. Group Create
Envelopes: create and print writing about the sender and recipient of the letter on the envelope Labels: create and print text on labels according to the shape and size of the label to be written on B. Start Mail Merge Group
Start Mail Merge : create manageable mail for many people at once Select Recipients : create and manage mail recipient lists Edit Recipient List: make changes to the recipient list C. Group Write & Insert Fields
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1. Highlight Merge Fields: detect and correct any incorrect information regarding the current letter 2. Address Block: enter the destination address in the letter that is made 3. Greeting Line: add the greeting name of the recipient of the letter 4. Insert Merge Field: enter additional information about the recipient of the letter 5. Rules : add and combine action decisions on mail by taking advantage of available cloud storage 6. Match Fields: checks and matches the identity of the recipient so that there are no duplicate recipients 7. Update Labels: update mailing labels according to the latest conditions D. Preview Results Group
1. Preview Results : see the letter and the list of recipients that have been made 2. Find Recipient: find the identity of the recipient of the letter according to the list of recipients of the letter that has been made 3. Auto Check for Errors : checks automatically if there are errors in the mail that has been created E. Finish Group
Finish Merge: carry out follow-up actions after the letter made is complete and finished
1.2.7 Reviews The next tab menu in Microsoft Word 2010 is REVIEW. The REVIEW menu consists of several sub-menu groups, including:
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A. Proofing Group
1. Spelling & Grammar: checking the correct spelling of writing according to spelling and grammar including the use of good and correct punctuation according to EYD 2. Define : ascertain the meaning of a word 3. Thesaurus : displays alternative words from the text typed in the cell 4. Word Count: counts the number of pages, words, characters without spaces, characters with spaces, paragraphs and lines from a document B. Language group
1. Translate: translate text from one language to another 2. Language: set the written language that can be translated to each other C. Group Comment
1. New Comment: add a new comment to a post, word, phrase, sentence, or paragraph 2. Delete : delete a comment that has been made 3. Previous : see previous comments 4. Next : see the comments afterwards D. Tracking Group
1. Track Changes: track changes made to this document. This is especially useful if the document is nearing completion and we are working with others to revise or provide feedback 2. Simple Markup: choose how we want to see changes in the document 3. Show Markup : selects the type of markup to be displayed in the document 4. Reviewing Pane: displays all changes to our document in a list
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E .Group Changes
1. Accept : click for additional optional options, such as accepting all changes at once 2. Reject : click for additional optional options, such as rejecting all changes at once 3. Previous : move to previously tracked changes 4. Next : move to the next tracked change F. Group Compare
Compare: Used to compare two documents to see the difference between them. G. Group Protect
Restrict Editing: limit how many people can edit and format documents.
1.2.8 View The next tab menu in Microsoft Word 2010 is VIEW. The VIEW menu consists of several sub-menu groups, including:
A. Group Document Views
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B. Group Show
1. Ruler : show/hide line 2. Gridlines : show/hide worksheet helplines 3. Navigation Pane: navigate the document into headings, pages and results C. Zoom Group
1. Zoom: enlarge or reduce the view of the document as desired 2. 100% : returns the document view to size 100% 3. One Page : displays 1 page document 4. Multiple Pages: display multiple document pages 5. Page With: displays the document page according to the size of the computer/laptop
E. Window Group
1. New Window: opens a second document window so we can work in different places at the same time 2. Arrange All : stack open windows so we can see everything at the same time 3. Split: view two parts of a document at the same time 4. View side by side: flip through documents and view them side by side so we can compare them more easily 5. Synchronous Scrolling: compare documents line by line 6. Reset Window Position : puts the documents we are comparing side by side 7. Switch Windows: move from one active window to another active window
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EXERCISE Make a Curriculum Vitae (CV) with the following conditions: Make a curriculum vitae (CV) on A4 size paper, with a margin of each side of 3 cm. CV consists of the following sequence: name; place & date of birth, religion; hobby; address of origin; temporary address; parents’ name; parents’ job; parents phone number; email address; Facebook account; Twitter account; home phone number (origin); cell phone number. The order creates using the tab function. Use the table function to create: education level (from lowest to highest) with four columns, namely column number, school name, school address, and year of graduation. Use a table function with four columns: number, activity name, activity environment, year. List of activities that have been participated in, activities include actions within the school and outside of school (community).
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MICROSOFT WORD 2010
2. NEWSPAPER COLUMN 16
2. Newspaper Column Document text arranged in full pages is less attractive and difficult to read. To make it look more attractive and easy to read, we can arrange the existing document text in the form of columns as shown in the image below. Using Word, we can easily convert existing document text into columns. The width of the document text field can be adjusted as needed and can be made equal or not the same. To make the column text look more attractive and neat, we can create a vertical dividing line between the columns.
2.1 Creating Basic Column Shape Text To make it look more attractive and easy to read, we can shape the existing document text into columns. 1. Open the document file where the text of the document that will be formatted into columnar text is located. 2. Select the document text to be made into columns in the document. Here we select all document text without document title. 3. Click the Page Layout tab to open this tab on the ribbon. 4. Click the Columns command button on the Page Layout tab to display a list of column options that can be used in document text as shown in the following figure. 5. Click the column shape option that you want to use, for example, select option Two, then the selected document text will be formatted into column text as shown below.
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the result of the column text that has been created
2.2 Changing the Shape of Column Text We have created column shape text with the same column width. Maybe we want to change the existing column shape text into column shape text with unequal column widths. 1. Select the column shape text that you want to change the shape by simply clicking on it or placing the cursor on the text. 2. On the Page Layout tab, click the Column command button to display a list of column shape options again. 3. Click the column shape option that you want to use, for example Left, then the selected column shape text is changed in shape according to the column shape option that we choose as shown in the following figure.
2.3 Changing the Number of Text Columns The number of columns in the column form text can be changed according to our needs. 1. Select the column shape text that you want to change the number of columns by simply clicking on it or placing the cursor on the text. 2. Click the Columns command button on the Page Layout tab to display a list of column options that can be used in document text. 3. Click the More Columns command to display the Columns dialog box. 4. In the Number of columns box, specify the number of columns of text in the document 3 by clicking the increase or decrease button in the box. 5. Click the Equal Column Width check box to check this option and set the text column width so that the Columns dialog box looks like in the picture. 6. Close the Columns dialog box by clicking the OK button, then the number of selected text columns is changed to 3 (three) columns with the same width as shown in the picture.
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below is the example of column text with the number of columns of three and the same width
2.4 Setting Column Width Previously we have created column shape text with the same width. If needed, we can set the column width of the column shape text. For column shape text with the same column width, changing the column width will change the width of the blank space between the columns. Select the text field to be changed in width by clicking on it or placing the cursor in the text field. 1. Display the Back Columns dialog box. 2. In the Width box, specify the column width by clicking the increase or decrease button in the box. Changing the column width changes the width of the free space between the columns. Here we set the column width equal to 5.1 cm so that the Columns dialog box. 3. Close the Columns dialog box by clicking the OK button, then the width of the column shape text column is set at 5.1 cm.
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below is the result of column text after changing the column width to 5.1 cm
2.5 Creating Vertical Lines Between Columns To make the column text look more attractive and neat, we can create a vertical dividing line between the columns. 1. Select the column form text where the spaces between the columns will be lined vertically. 2. Display the Columns dialog box again. 3. Then in the Columns dialog box, click the Line between check box to put a check mark (√) on this option so that the Columns dialog box looks like in Figure. 4. After selecting this option, click the OK button to close the Columns dialog box, then the empty spaces between the columns are given a vertical line.
below is the result of the column with vertical lines between them.
s
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EXERCISE Make articles/news with the following conditions: Create the article/news above by applying the commands on the toolbar. The theme of the article/news is free and emphasizes the originality of the information delivered Work on A4 size paper, with a top margin of 3 cm, a left edge of 3 cm, a right rim of 2.5 cm, and a bottom border of 2.5 cm. Font: Book Antiqua with font size 12, space 1.5. Pay attention to any punctuation and writing editing as needed. Insert an image that matches the article/news created
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MICROSOFT WORD 2010
3. WORART, CHART & FORMULA 22
3.1 WORDART The WordArt feature serves to modify our text to be more beautiful. To use WordArt we click the Word Art icon located on the ribbon group Text tab Insert. When we click on the WordArt icon, a dropdown will appear that displays a wide selection of WordArt models. Then we select the WordArt model we want.
After we select the WordArt model, we can type the text we want. It doesn't stop there, once we have a WordArt, we can also modify the WordArt. When we click on the WordArt that we have created, we will see the Drawing Tools tab appear next to the View tab. On the Drawing Tools tab, there is a WordArt Styles ribbon group that serves to modify WordArt.
From the image above we can see the various WordArt settings options. In addition to being able to change the WordArt model, the WordArt Styles ribbon group is available. Text Fill that serves to adjust the color on the WordArt. Then through Text Outline we can modify the outline of WordArt and with Text Effects we can give various interesting text effects.
3.2 CHART Graphics are tools that can be used to communicate information graphically. Include charts in the document that can help you illustrate numerical data, such as comparisons and trends, making it easier for readers to understand. Charts can also be displayed through MS Word 2010. On the Insert tab there is a Chart icon located on the Illustrations group ribbon.
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When we click the Chart icon, Word 2010 will display various chart model options.
After we select the Chart model, Word 2010 will display MS Excel 2010 which is useful as a data source for the Chart
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The next step is to change the standard data in MS Excel 2010. When we change the data in MS Excel 2010, then. Charts in MS Word 2010 will change, The image below is an example of data in MS Excel 2010.
After the Chart is formed, we can of course modify the Chart. To modify the Chart we can do it through the Chart Tools tab which will appear next to the View tab after we click the Chart. The Chart Tools tab has 3 sub-tabs, namely Design, Layout, and Format. Through these subtabs we can modify the chart design or style, adjust the layout of chart attributes such as chart titles, legends, and so on.
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the result of the chart that has been created.
3.3. FORMULA Like Microsoft Excel, Microsoft Word also has calculation functions such as sum, average, product, and, or and so on. Thus, Microsoft Word allows to perform calculations directly from the table. The steps for using the formula or formula in the table are: Create the following Table:
1. In the "Total" column, a value has not been given intentionally because it will fill it using a formula. 2. To perform a Total calculation, place the cursor in the 2nd row of the “Total” column 3. Click the Table Layout tool. 4. On the Data toolbar, click the Formula tool so that will bring up the Formula dialog box. 5. In the Formula text box, type the calculation function that will be used starting with the “=” sign (without the quotes). The calculation function can be obtained in the combo box using the formula "PRODUCT(LEFT)". Product is used to process multiplication calculations, while left is used to indicate the source of the calculation is located to the left of the cursor. 6. Number Format is used to determine the format of the calculated numbers, such as: “1,000”, “10,000.00”, and so on. If this combo box is empty or fill it with a value of “0” (without quotes), then the number that appears is a standard format, such as “1000”. Specify this Number Format value. 7. Click OK to see the result.
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Below is the result of the calculation.
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eXERCISE 1. Make the words below into WordArt according to your taste! a.Coronavirus Disease b.TASK 4.2 c.Education for Children 2. Turn these tables below into suitable charts!
3. To understand how to use formulas, practice the following steps: Question conditions: Make a formula for "Total Price" = Quality *Unit price For the formula in the column "Total price in rupiah" is = Total Price $9200 (current value of rupiah against dollar) For the formula in the "Amount price" column is = Unit *Unit Price
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MICROSOFT WORD 2010
4. FOOTNOTES 28
4. Footnotes A footnote or endnote is additional information about a topic in a document. A footnote consists of two parts, namely the footnote number which is located in the text of the document (this number is usually displayed in superscript format and is placed after the text) and the footnote content which contains a description which is placed at the bottom of the same page and is separated from the main text of the document by a dividing line. Meanwhile, endnotes are the same as footnotes, except that the contents are placed on the last page of the document. To create your footnote or endnote follow these steps: On the References Tab, in the Footnotes Group, click a command button; Insert Footnote, Insert Endnote, or Next Footnote. If you want to make further footnote and endnote settings, click the iconFootnote and Endnote Dialog Box Launcher in the form of a small icon in the lower right corner. The Footnote and Endnote dialog box will appear.
In the Location area, select and click the following options button: 1. Footnote, when you want to insert a footnote. In the selection list button to the right, specify the location of the footnote placement. 2. Endnote, when you want to insert an endnote. In the dropdown button to the right, specify the location for the endnote to be placed. In the Format area, make the following selection and fill: 1. Number format, used to select the display format for the footnote or endnote numbering. 2. Custom mark, when you want the numbering mark to be replaced with a certain symbol placement. To select the shape of the symbol, click the Symbol command button. 3. Start at, is used to determine the initial number of numbering in footnotes and endnotes. 4. Numbering, is used to determine whether the numbering will increase continuously on all pages of the document or increase only on certain sections and pages so that when moving sections or pages the numbering is done from the beginning again. Click the Insert command button. With this step the insertion point will be brought to the footnote or endnote typing area in the bottom margin. Then type the contents of the footnote or endnote as desired.
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Below is the example of footnote.
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EXERCISE Write the footnotes in the article below correctly!
Analisis Efek Kebijakan Ekonomi Terhadap Permintaan Mobil Di Indonesia Kemampuan membeli seseorang tergantung atas dua unsur pokok yaitu, pendapatan yang dibelanjakan dan harga barang yang dikehendaki. Apabila jumlah pendapatan yang dapat dibelanjakan oleh seseorang berubah, maka Jumlah barang yang diminta juga akan berubah. Demikian juga halnya apabila harga barang yang dikehendaki berubah maka jumlah barang yang dibeli juga. akan berubah (Sudarsono, 1983). Menurut Rosyidi (1995) permintaan adalah keinginan yang disertai dengan kesediaan serta kemampuan untuk membeli barang yang bersangkutan sedangkan menurut Gaspersz (1996) permintaan dapat didefiniskan sebagai kuantitas barang atau jasa yang rela dan mampu dibeli oleh konsumen selama periode waktu tertentu berdasarkan kondisi tertentu Menurut Salvator (2006) permintaan adalah jumlah suatu komoditi yang bersedia dibell individu selama periode waktu tertentu merupakan fungsi dari atau tergantung pada harga komoditi itu, pendapatan nominal individu, harga komoditi lain, dan cita rasa individu. Pada hukum permintaan berlaku asumsi ceteris paribus. Artinya hukum permintaan tersebut berlaku jika keadaan atau faktor-faktor selain harga tidak berubah (dianggap tetap). Definisi lain mengenai permintaan adalah jumlah dari suatu barang yang mau dan dapat dibeli oleh konsumen pada berbagai kemungkinan harga, dalam jangka waktu tertentu, dengan anggapan hal-hal lain tetap sama (ceteris paribus) (Gilarso, 1993). Disamping hukum permintaan pada hakekatnya merupakan suatu hipotesa yang menyatakan semakin rendah harga suatu barang, makin banyak permintaan keatas barang tersebut, sebaliknya makin tinggi harga suatu barang. makin sedikit permintaan keatas barang tersebut (Sukimo, 2004). Gaspersz, Vincent. 1996. Ekonometrika Managerial. Bandung: Tarsito. Gilarso, T. 1993. Pengantar Ilmu Ekonomi. Jakarta: Kanisus. Salvatore, D. 2006. Managerial Economic. Jakarta: Erlangga, Sudarsono. 1983. Pengantar Teori Ekonomi Mikro. Jakarta: LP3ES Sukirno, S. 1995. Pengantar Mikro Ekonomi, Jakarta: PT Raja Grafindo Persada. Sukirno, S. 2004. Pengantar Teori Mikroekonomi. Jakarta: Raja Grafindo Persada. Rosyidi, Suherman. 1995. Pengantar Teori Ekonomi. Jakarta: Rajawali Pers.
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5. CREATE TABLE OF CONTENTS, TABLE LIST, AND ATTACHMENT LIST
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The tab that Ms. Word users most often miss is the References tab. In this tab, there are several facilities namely the insertion of table of contents and several other lists such as picture lists, table lists and etc. To output the results of the table of contents relates to styles settings on the Home tab. As for issuing a table list, the list of images automatically relates to the table title or image title written by using the insert caption facility option on the References tab. 1. Create Table of Contents Before creating a table of contents, users need to set styles settings on the Home tab such as Heading 1 for title, Heading 2 for sub title and etc. After that select the Table of Content menu on the Reference Tab and the table of contents can be created automatically by adjusting the page number. If there are changes in content, titles and others in the scientific work made, the user just needs to press the Update Table link, then all page shifts, title replacement will be adjusted automatically on the Table of Contents. Table of contents creation steps: 1) Set the appropriate style for title, sub title, and etc from the Styles menu on the Home tab. To set the title using Headings is as follows: a. Heading 1 as the Main Title, can be used as for attestation pages, abstracts, introductions, and others. b. Heading 2 as a Sub Title, if want to create subsections such as Chapter I. Introduction and A. Background.
2) Next select the References tab, click Table of Contents. 3) The result will look like in the below.
2. Create Table List When inserting pictures and tables are often typed names and numbers manually. It will take a long time to edit many times if there are inserts of new images and tables or changes. To make it easier to create table lists automatically, users can use the Insert Caption facility on the References tab.
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Steps to write the title/table name: 1) Select the table to be named. 2) Select the references tab, click insert caption. 3) For position select above/below selected items adjusted to the desired location. 4) Numbering adjusts the desired number shape. If want to create a sub section such as Table 1.1, then the user document is already arranged with heading 1 and heading 2 so that the table number will automatically adjust. For separators can be selected on the separator as in the following image.
5) Click OK. Do the same at the next table. After completing all the typed documents, then the next step is to insert a table list after the table of contents. The steps: 1) Click References, select Insert Table of Figures, see the bottom there is a label caption then fill it according to what you want. If you're going to create a table list select table. 2) Click Ok.
Note: Font types can be edited as desired by the user
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3. Create Attachment List In scientific works also contain images that support the content in it. Usually the image is placed in the list of attachments. Attachment list creation steps: 1) Prepare the image to be inserted. 2) Click on the image and then select Insert Caption on the References tab.
3) Word will automatically give the image name as figure 1. 4) For position select above/below selected items adjusted to the desired location. 5) Click OK then it will automatically appear as follows.
If in the process of preparing documents there are still changes such as adding text, images or tables, users need to update the table of contents, tables and images that have been made before. This is necessary because there is a possibility of page numbers, table numbers and figures changing. Users only need to right-click and click Update Field, then if there are new images or tables added to the article will also be added to the list of images or tables.
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EXERCISE Make a script related to office administration with the following conditions: 1. Font type Times New Roman, title size (Heading 1): 14, sub-title size (Heading 2): 12, script size (body): 12 2. Create a Table of Content from the script and put it on the first page. 3. Insert at least 3 pictures related to the script and then create a Attachment List. 4. Save file with name: Practice_Student Id_Name.
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6. CREATE MAIL MERGE
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Mail Merge helps to create a document whose content is the same for different recipients quickly and easily. To create a mail merge consists of 2 documents, namely Master Document and Data Source. The Master document contains documents whose contents remain as the basic format of the letter being sent. Source data as destination data to be entered into the Master Document. Data Source can be data in Excel, Access, Outlook and etc. 1. Create Data Source Data source can be created in Excel and saved with the name Letter Data. 2. Create Master Document 1) Create a letter master document in Word and save it with the name Master Letter. Distance the inside address to put the name and address.
3. Combining Source Data and Master Documents 1) Click the Mailings tab, select Start Mail Merge, and then click Letters.
2) Next to select the source data, click Select Recipients, select Use Existing List and find the location of the document (Master Document) in the Select Data Source dialog box.
3) Then click Open to display the Select Table dialog box.
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4) In the Select Table dialog box, click the worksheet that contains the data source and make sure the first row of data contains column headers box is checked. Then click OK.
5) Put the cursor under the inscription To Yth., then click the Mailings tab, select Insert Merge Field and click Name, Address and City (the data is displayed in square brackets two ). The document view looks like the example below.
6) To see the merge results, click the Preview Results button. Letters will be displayed per data. Click the arrow to move between data.
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4. Save and Print Mail Merge 1) At this stage, click the Finish & Merge button and select: a. Print Documents, to print a letter. There are 3 options: 1) All to print all letters. 2) Current record to print a letter on an active page. 3) Fill in the data sequence number in the From and To boxes, to print the selected letter only.
b. Edit Individual Documents, to save the merge results to a new document.
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EXERCISE 1. Create a Data Source that contains:
2. Create a meeting invitation letter as a Master Document. Record the tutorial for entering data source into a letter and then upload the result on youtube.
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7. LOGIC FUNCTION
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Logical or conditional functions allow us to test the requirements in the cell. This conditional function is a condition or =IF whose results depend on the correctness or error of the test. The Logic function requires comparison operators: = (same with) < (smaller than) > (bigger than) = (bigger equals)
(not the same as) =IF(logical_test,value_if_true,value_if_false) To choose between two values based on two conditions i.e. true condition or wrong condition. Single IF Example:
=IF(C3>50);“Next Grade”;”Stay Class”)
This means that if the value of cell C3 is greater than 50, it is declared "Next Grade", otherwise if the value of cell C3 is less than 50 then it is stated "Stay Class". IF Compound Example: =IF(C4=”A”;”Special”;IF(C4=”B”;”Good”;IF(C4=”C”;”Enough”;”Less”)))
This means that if in cell C4 the value is A then the result is "Special", if in cell C4 the value is B then the result is "Good", if in cell C4 the value is C then the result is "Enough", or in addition to the above conditions it will produce a value of "Less".
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