Minutes of Meeting Flipbook PDF

Minutes of Meeting

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MINUTES OF MEETING

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WHAT ARE MEETING MINUTES?

• Describe what was discussed and decided in a meeting. • Permanent record of the meeting for future reference. • Include an over view of the structure of the meeting. • Note down the matters that are being dealt with and decided on during a meeting and to produce the minutes of the meeting to every one. 2

FORMAT OF MINUTES

• Generally, minutes begin with the organization name, place, date, list of people present, absent and the time. • All the agenda for the said meeting. • All official decisions must be included. • The reports given and the person involve. • The vote tally may also be included.

• The date, time and place of the next meeting. • Assignments and the person responsible. • The minutes may end with a note of the time that the meeting was adjourned. 3

FORMAT

MARGINS

UNBOUND

LEFTBOUND

2nd & SUCCEEDING PAGES

“TOP

2’

2”

1”

BOTTOM

1”

1”

1”

LEFT

1”

1.5’

According to report format

RIGHT

1”

1”

1”

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SPACING AND TYPING FORMAT • Main Heading in ALL CAPS and CENTERED and SS in between headings. • QS between headings and body of the minutes.

• Side Heading for Topics, DS above and below side headings. • DS body of minutes. • SS attendance list.

• Indent all first line of each paragraph. • QS between last line and the Chairman’s signature line. • At least 2”of the signature line.

• Centre the work “Chairman" within the 2”line. 5

6

SAMPLE

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