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September NCWL Board of Trustees Meeting Flipbook PDF
September 19, 2019
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September 2019 NCW Libraries Board Meeting September 19, 2019 Wenatchee, WA
Board of Trustees Meeting Agenda September 19, 2019 Wenatchee, WA
1. Call to order 1:00 PM 2. Introduction of visitors & public comment 3. Consent agenda - 1:05 a. Meeting agenda b. Minutes of the August 15, 2019 regular board meeting c. Payroll & vouchers i. August payroll for $501,978.12 and Benefits for $205,282.01 ii. July Accounts Payable for $622,985.84 iii. Staff Reports 4. Strategic Plan update - 1:15 a. Goal 20 - Erin Andersen b. Goal 23 - Erin Andersen c. Goal 5 - Kim Neher 5. Wenatchee Public Library Project Update - 1:30 6. Staff Meals and Breaks Policy Revisement - 1:45 7. Director’s report - 1:55 a. Winthrop Architectural Drawings b. Branch Report 8. Financial report - 2:30 9. Announcements a. Next scheduled meeting: October 17, 2019 at the Moses Lake Library 10. Adjournment - 3:00
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North Central Regional Library Board Minutes August 15, 2019 I.
Call to Order: Gail Huntley called to order the August meeting of the North Central Regional Library Board of Trustees at 1:03 PM on August 15th, 2019 at the Oroville Library, Oroville, WA.
II.
Attendees: The following persons were present: Board Members Gail Huntley, Alec McKay, and Jim Brucker; Denise Sorom*. Barbara Walters, Executive Director, Angela Morris, Director of Public Services, Michael Macy, Director, Finance and Administration, Chad Roseburg, Associate Director of IT, Kim Neher, Project Manager, and Tim Dillman, Executive Assistant * Attended via telephone.
III.
Visitors: Barbara Walters introduced the following NCRL staff members: Daniel Klayton, Branch Group Manager Daniel Klayton introduced the following guests: Heather Burnell, Oroville Branch Librarian Salley Bull, Oroville Community and Library Board President Dave Wolosik, Friends of the Oroville Library President Karen Frisbie, Oroville Chamber of Commerce President Kim Neher introduced the following NCRL staff members: Matthew Neuman, Network Operations Manager, left meeting at 1:45 pm. Sarah Fletcher, Library Systems Manager, left meeting at 1:45 pm.
IV.
Consent Agenda: Gail Huntley provided time for the review of items in the Consent Agenda which included the: a. August Meeting Agenda b. Minutes of the July 25th, 2019 regular board meeting c. Minutes of the Executive Session, July 25th, 2019. d. Payroll & Vouchers i. July Payroll for $496,490.44 and Benefits for $197,363.86 ii. July Accounts Payable for $360,450. iii. Staff Reports Jim Brucker moved to approve the Consent Agenda as presented. Alec McKay seconded the motion which passed unanimously.
V.
Strategic Plan Update: Kim Neher gave updates on several of the strategic plan goals.
Goal 1: Barbara Walters took part in a meeting with U.S. Senator Patty Murray and discussed the work NCRL is doing to partner with regional stakeholders to increase broadband internet access and close the digital skills gap. Goal 9: The team received around 400 responses to the brand awareness survey on Facebook. The group will be moving forward with sending out a limited number of physical mailings in order to reach some demographics that were not heard from, and NCRL’s Bilingual Outreach Specialists will be distributing surveys in person at several upcoming events. Goal 18: The PAQ staff surveys were finished. A review of titles, job descriptions, educational requirements and other factors was completed, and job titles were adjusted to find matches with peer libraries in order to get better results on the market survey. Gail Huntley expressed that she is glad the Goal 9 group is trying to get feedback through multiple means. Alec McKay asked what an archetype is in relation to Goal 9. Kim explained that there are 11 different standard brand archetypes in marketing. They represent a way to focus a brand’s message to better reach the intended audience. VI.
Strategic Plan Goal 21: Matt Neuman presented on Goal 21 which is focused on choosing a learning management software (LMS) for staff to be able to learn and receive training from a distance. The team wants to embed the LMS into our organizational culture, so that supervisors and staff are all experts on how to use the program. Initial success on this goal would be choosing an LMS and holding two different trainings on it in the first year, then adjusting based on staff feedback. Gail Huntley thanked Matt for his work on this project and commented that an online learning platform is a lot more practical for training given the district’s geographic scope. Kim Neher commented that another advantage to an LMS is the ability to break up longer trainings into smaller segments, as well as to refresh on skill specific training in the moment training is needed.
VII.
Strategic Plan Goal 6: Sarah Fletcher gave a description of Goal 6, the focus of which is to evaluate Koha, the current Integrated Library System (ILS) and our online public access catalog (OPAC). The current state is that the OPAC is not user friendly. The ILS is manageable but there are areas that could be improved upon. The group will survey the public on the OPAC and the staff on Koha. The group will then compile a list of features necessary for a well running ILS and online catalog. A final recommendation on the cost-benefit of change vs. adjustment to current systems will come from that feedback.
VIII.
Resolution 19-13: Code of Conduct
Goal 1: Barbara Walters took part in a meeting with U.S. Senator Patty Murray and discussed the work NCRL is doing to partner with regional stakeholders to increase broadband internet access and close the digital skills gap. Goal 9: The team received around 400 responses to the brand awareness survey on Facebook. The group will be moving forward with sending out a limited number of physical mailings in order to reach some demographics that were not heard from, and NCRL’s Bilingual Outreach Specialists will be distributing surveys in person at several upcoming events. Goal 18: The PAQ staff surveys were finished. A review of titles, job descriptions, educational requirements and other factors was completed, and job titles were adjusted to find matches with peer libraries in order to get better results on the market survey. Gail Huntley expressed that she is glad the Goal 9 group is trying to get feedback through multiple means. Alec McKay asked what an archetype is in relation to Goal 9. Kim explained that there are 11 different standard brand archetypes in marketing. They represent a way to focus a brand’s message to better reach the intended audience. VI.
Strategic Plan Goal 21: Matt Neuman presented on Goal 21 which is focused on choosing a learning management software (LMS) for staff to be able to learn and receive training from a distance. The team wants to embed the LMS into our organizational culture, so that supervisors and staff are all experts on how to use the program. Initial success on this goal would be choosing an LMS and holding two different trainings on it in the first year, then adjusting based on staff feedback. Gail Huntley thanked Matt for his work on this project and commented that an online learning platform is a lot more practical for training given the district’s geographic scope. Kim Neher commented that another advantage to an LMS is the ability to break up longer trainings into smaller segments, as well as to refresh on skill specific training in the moment training is needed.
VII.
Strategic Plan Goal 6: Sarah Fletcher gave a description of Goal 6, the focus of which is to evaluate Koha, the current Integrated Library System (ILS) and our online public access catalog (OPAC). The current state is that the OPAC is not user friendly. The ILS is manageable but there are areas that could be improved upon. The group will survey the public on the OPAC and the staff on Koha. The group will then compile a list of features necessary for a well running ILS and online catalog. A final recommendation on the cost-benefit of change vs. adjustment to current systems will come from that feedback.
VIII.
Resolution 19-13: Code of Conduct
Angela Morris pointed out the changes made to the Code of Conduct Policy since the last meeting which include adding specific wording regarding marijuana as well as revising wording regarding removal of patrons from the premises. Jim Brucker made a motion to approve Resolution 19-13 as presented. Denise Sorom seconded the motion which passed unanimously. IX.
Resolution 19-17: Confidentiality of Library Records Barbara Walters reviewed the Confidentiality of Library Records Policy which speaks to how the district will handle personal information and records disposal. No new practices are intended to come from this, the policy only backs up current practice. Resolution 19-17: To adopt a Confidentiality of Library Records Policy Alex McKay made a motion to approve Resolution 19-17 as presented. Jim Brucker seconded the motion which passed unanimously.
X.
Executive Director’s Report: Barbara was able to present at a meeting attended by US Senator Patty Murray in relation to Senator Murray’s Digital Equity Act. In early September she will attend the state broadband symposium in Wenatchee. In response to a question by Jim Brucker, Barbara explained what a WiFi Hotspot is, and Chad Roseburg commented that he has been experimenting with cellular carriers that will cover all the territories district libraries are in. Barbara also volunteered at an event for the GWATA summer Scholarship. The NCRL STEM team was nominated for the Innovative Use of Technology in Business award. The winners of the award will be announced at a luncheon on September 25th. Denise Sorom offered her congratulations for the nomination stating it will provide great visibility and recognition for the library. Barbara will meet with Dr. Paul Gordon, the incoming superintendent for the Wenatchee School District, on August 28th. Barbara is hoping to meet with all the superintendents of the district’s service area at some point. Barbara also gave details on her attendance at the Harry Potter birthday event put on by the Wenatchee branch, the adult STEM night at 509 Bierworks, and the Peshastin ice cream social fundraiser put on by the Friends of the Peshastin Library. Library Capital Projects: Barbara spoke about the “What Makes a Library” document which Kim has developed with input from the branch supervisors. The document will help steer design on future library remodels and help architects know what the district’s needs are. Kim commented that this is a living document that will changes with the needs of each community.
Wenatchee Branch: August 22nd is the deadline for receiving construction bids back. The abatement is going well. Events being held offsite have gone well. Confluence Health and Wenatchee Dentistry have partnered with the district to help offset rental costs at Pybus Market. Denise Sorom commented that she loved the corporate funding and the district should continue to seek partnerships once the Wenatchee branch is open in the newly remodeled space. Winthrop: Angela, Kim and Barbara met with Ray Johnson to continue discussions on library needs in Winthrop. Royal City: Kim met twice with members of the SHOC (Strengthening the Heart of Community) volunteer group. The group worked with a member of the WSU Rural Communities Design Initiative on conceptual ideas for a future library. Kim shared the What Makes a Library document at their monthly meeting and attended a follow up meeting in which the group met with an architect working on a local school. Barbara gave brief remarks on the letter to Macmillan Publishers which was included in the board packet. Library facilities (Angela): East Wenatchee Angela and Nick Husted presented at the Pybus event hosted by Our Valley, Our Future. A future East Wenatchee Library building was presented as one of several projects being considered for the 2020 update to the group’s action plan. At the end of the presentation the audience was able to rate their preference on project prioritization. Results are forthcoming. Omak The AC in the meeting room failed and needs replacing. The city is looking into replacing it which could cost around $3,000 to $4,000. Quincy The city is going to add a 5 foot strip of grass on the north end of the library. Republic The Friends of the Republic Library will purchase more security cameras for the building. Tonasket The city has finished waterproofing the roof. After last month’s rainstorms the city discovered that the walls and floors were saturated with water. The city brought in an expert to do moisture testing. Equipment was brought in to dry the walls and the floors. The library was closed for two and half days to complete the work.
Oroville Heather Burnell reported on several of the positive things happening in Oroville. Makerspace events have been held throughout the summer at the Farmer’s Market. Every Saturday night the library sponsors a movie in the adjacent park. The adult basket making was very well attended. The library received a $1500 grant which allowed them to offer 2 ukulele classes, as well as provide several upcoming play along days at the fall Farmer’s Markets. Sally Bull and Dave Wolosik also commented on the work the Oroville Library Board and Friends of the Library have done to renovate the building and upgrade systems. XI.
Financial Reports: Michael Macy spoke about the budget increases the district is facing due to salary and benefit pressure. Denise Sorom asked for clarification on the 5% that is being set aside for the salary study. She suggested that the budget prioritize compliance with state mandates, COLA increases and step increases before adjusting based on the salary study findings. Michael commented that during efforts to implement the new direct deposit payroll the district learned that contributions to employee retirement accounts were being made posttax as opposed to pre-tax. The board gave consent for the district to begin making contributions to retirement accounts pre-tax. Alec McKay asked if an effort was made years ago to bring the minimum wage up to $15. Angela clarified that it was an effort to raise only Branch Librarian wages. The new state minimum wage increase will affect many more employees. Michael reviewed the 2020 budget schedule and said management is on track with this schedule. Preliminary budget projections should be ready to review at the September board meeting. The final budget has to go to the County Auditor by November 30. Alec McKay asked about the $36,016.41 paid to Evergreen Ford Lincoln. Michael explained that it was for the purchase of a new delivery van.
The next regular meeting of the Board of Trustees is scheduled on September 19, 2019 at the NCW Libraries Distribution Center, located at 16 N. Columbia, Wenatchee, WA. There being no further business the meeting was adjourned at 2:27 PM Respectfully Submitted,
_______________________________ Gail Huntley, Chairperson
______________________________ Katherine Meade, Secretary
PROJECT STATUS REPORT
MONTH: _August____
DIRECTION 5
STRENGTHEN ORGANIZATIONAL HEALTH
OBJECTIVE 5.1
Recruit and retain a workforce that reflects and is equipped to serve the diverse people of North Central Washington.
GOAL
Provide ongoing cultural awareness, diversity, and anti-bias training for all staff.
20
PROJECT LEAD
Erin Andersen
TEAM MEMBERS Ash Kunz, Lesley Bourne, Sara McVay, Tiffany Coulson, Betsey Stahler, Vanessa Mejia, MaryLou Guerrero PROJECT MILESTONES DELIVERABLE
DUE DATE
STATUS
Research companies that provide this training.
6/13
Complete
Seek professional groups to join for ongoing support.
6/13
Complete
Recruit diverse members for our committee.
6/5
Complete
Analyze each company we researched and narrow our choices down to the top two.
8/8
Complete
Seek feedback from our stakeholders.
8/29
Complete
Incorporate feedback from stakeholders.
9/26
In Progress
Develop a business relationship with the chosen company.
10/31
Not Started
Establish internal, ongoing support group for staff questions and concerns.
12/31
In Progress
Establish an annual progressive training program that is reflective of our communities that we serve.
12/31
Not Started
1
PROJECT HEALTH COMPONENT
STATUS
NOTES
Overall Status On Track
Scope
On Track
Quality
On Track
Timeline
On Track
Budget
On Track
WHAT WE COMPLETED THIS MONTH: ● Narrowed down our choices for organizations to our top two recommendations ● Presented to stakeholders for feedback WHAT WE PLAN TO COMPLETE NEXT MONTH: ● Incorporate stakeholder feedback ● Finalize our choice for an organization to work with ● Schedule training for staff ISSUES, RISKS, AND CHANGE REQUESTS: ● None to date
2
PROJECT STATUS REPORT
MONTH: A ugust
DIRECTION 5
STRENGTHEN ORGANIZATIONAL HEALTH
OBJECTIVE 5.2 Foster a culture that both maintains high standards of integrity and accountability, and empowers staff to be creative and resilient. GOAL
23
Develop comprehensive, position-oriented training plans that are based on core competencies.
PROJECT LEAD
Erin Andersen
TEAM MEMBERS Brianna More, Amanda Brack, Abby Osborn, Jessica Lynch, Sarah Fletcher, Heather Inczauskis, Anne Brangwin, Betsey Stahler PROJECT MILESTONES DELIVERABLE
DUE DATE
STATUS
Research other libraries and similar entities for core competencies that are already in place.
3/1/19
Complete
Develop a potential draft of core competencies.
3/29/18
Complete
Seek feedback from our stakeholders.
6/30/19
Complete
Seek feedback from Regional and Branch Group Managers
8/9/19
Complete
Incorporate feedback into a final draft.
9/6/19
Complete
PROJECT HEALTH COMPONENT
STATUS
NOTES
Overall Status On Track
Graphics in final stage
Scope
On Track
Quality
Superior
Timeline
On Track
Budget
On Track
1
WHAT WE COMPLETED THIS MONTH: ● Began work on part II of the charter. WHAT WE PLAN TO COMPLETE NEXT MONTH: ● Ongoing work on part II will begin with: Develop a list of proficiencies and skills that relate to each core competency. Organize groups of similar job positions that would follow the same development path and include similar skills and proficiencies. ISSUES, RISKS, AND CHANGE REQUESTS: ● None
2
PROJECT CHARTER DIRECTION 2
ENHANCE USER EXPERIENCE
OBJECTIVE 2.1
Provide access to experiences and materials by developing evolving, welcoming, and easy-to-navigate spaces and service models.
GOAL
Conduct thorough Facility Condition Assessments to determine whether our library spaces meet community and staff needs.
5
PURPOSE The Problem: Our public facilities had over one million visits in 2018, or 3.9 visits per person - lower than both state and national averages. In comparison, Washington State ranks 15th in the nation for library visits, with an average of 5.28 visits per person. Many of the spaces we occupy have issues that are negatively impacting access and use by members of our communities. We occupy spaces that do not comply with basic ADA requirements, have leaking roofs or failing HVAC equipment, are too small for the population they serve, or are simply not designed with our users in mind. These issues have very real consequences. At best, members of the public may choose not to attend a program or bring their children into a musty or crowded environment. At worst, those with mobility or vision impairments may simply be unable to navigate our doorways to enter in the first place. Alignment with Mission/Vision/Strategic Plan: Our facilities are a foundational element of who we are as a library system. Our vision statement challenges us to build a future in which “our welcoming and comfortable facilities provide a place for you to gather and exchange ideas.” Public libraries can no longer be solely transactional environments. Our communities need rich, engaging, user-centered spaces that highlight the vital resources and opportunities we provide. While we don’t own the majority of our facilities, our municipal leaders and community stakeholders are looking for our guidance and leadership to improve public library spaces in their communities. Over the past two years we have been contacted by 13 of our 30 communities asking for information about embarking on major facility renovation, expansion, or replacement projects. In addition, during our strategic planning process 53% of interviewed stakeholders mentioned infrastructure when asked about pressing issues facing our library system, and 37% prioritized building updates and more physical space when asked what might increase use of the library in their community. Current State: Our district provides public library service to over 270,000 people in five counties through 30 community libraries, two bookmobiles, and an administrative and distribution center. Community library spaces are primarily provided by the local municipality under a 10-year Maintenance & Use Agreement. Contracts were last signed in 2014 and 1
are due for renewal in 2024. Under these contracts, it is the municipality’s responsibility to provide “a building or space within a building suitable for use as a branch library and shall maintain such library quarters in good repair and maintenance for library purposes.” It further outlines that the municipality will provide “such janitorial services, maintenance and repair to said Library Quarters as shall be reasonably necessary for its continuing operation.” In return, we agree to reimburse the municipality for janitorial, repair, and maintenance expenses each year on a cost per square foot basis. These amounts are: $3.25 (2015-2017), $3.50 (2018-2020), and $3.75 (2021-2023). There is currently no process for verifying that the funds we pay under these contracts are used for janitorial, repair, or maintenance expenses. In at least four locations our staff are providing janitorial service. We own 3.5 facilities: ● Administrative Offices and Distribution Center (16 N Columbia Street, Wenatchee) ● Community Bookmobile (Wenatchee) ● Rural School Bookmobile (Omak) ● ½ of Wenatchee Public Library We operate out of 30 additional facilities: ● 22.5 are owned by the local municipality ( Brewster, Bridgeport, Cashmere, Chelan, East Wenatchee, Entiat, Ephrata, Grand Coulee, Leavenworth, Mattawa, Moses Lake, Okanogan, Omak, Oroville, Pateros, Quincy, Republic, Royal City, Soap Lake, Tonasket, Warden, Winthrop, and ½ of Wenatchee) ● 4 are rented by the local municipality (Coulee City, George, Twisp, and Waterville) ● 2 are owned by local volunteer-run Friends of the Library groups ( Curlew and Peshastin) ● 1 is rented by the local volunteer-run Friends of the Library group ( Manson) ● 1 is rented by NCW Libraries (Omak Bookmobile Garage) Project Impact: When we have assessed our facilities, we will be in a better position to prioritize needs and begin to affect change in their condition and operation. Information we gather from these assessments will allow us to: ● Develop a maintenance plan and system for tracking issues at each facility. ● Rank each facility for safety, ADA compliance, systems and structural issues, and user and staff needs. ● Determine the scope of responsibility for identified issues and establish a plan for each facility that includes a timeline for making improvements and ideas for securing funding where needed. ● Establish ongoing, constructive communication with facility owners - including sharing reports and using compiled data to inform and renegotiate municipal contracts in 2024. PEOPLE PROJECT LEAD
Kim Neher
PLANNING TEAM Kim Neher, Barbara Walters, Angela Morris, Michael Macy, Courtney Tiffany, Aaron Payne WORK TEAM
Kim Neher, Michael Macy, Courtney Tiffany, Aaron Payne, Tim Dillman
STAKEHOLDERS
Board, Executive Team, Community Stakeholders (Mayors, City Councils, Facility Owners) 2
SCOPE Every facility will be assessed to determine whether the current space meets community and staff needs. ● Facility Condition Assessments An external contractor will assess mechanical, electrical, windows/glazing, fire/life safety, access control, walls, doors & hardware, roofing, flooring, ADA compliance, elevator, furniture/shelving, parking surfaces, grounds/landscape, irrigation systems, and surveillance systems. ● User Experience Assessments An internal team will develop a rubric to assess (at a minimum): wayfinding, function and use of space, layout, and aesthetic appeal. ● Materials Handling Assessments An external contractor will assess staff workflows and materials handling in each facility and throughout our district, paying particular attention to identifying efficiencies and technological solutions that will improve user convenience and free up staff time. The following elements are outside the scope of this project but have been identified as crucial next steps: 1. Develop a maintenance plan and system for tracking issues at each facility. 2. Prioritize identified issues at each facility. 3. Determine scope of responsibility for identified issues and establish a plan for each facility that includes a timeline for making improvements and ideas for securing funding where needed. 4. Establish ongoing, constructive communication with facility owners - including sharing final reports and using compiled data to inform and renegotiate municipal contracts. PROJECT MILESTONES DELIVERABLE
SUCCESS CRITERIA
Understand Community Needs A clear, board-adopted process for annually calculating service population for each of our 30 libraries.
Process must account for service area boundaries and non-contracting communities, part-time residents, usage rates, and future population changes.
Board-adopted service standards that can be applied to tiered groupings of libraries based on population served.
Tiered system creates groupings of libraries with similar service populations. Standards include square footage, collection size, internet computers, reader seating, meeting spaces, parking, public service hours, and staffing. 3
Outline of the basic spaces and service features needed to make a successful public library.
Comprehensive list should include basic and enhanced user needs and be based on national library standards with input from managers.
Rubric for evaluating user experience in each facility.
Rubric should include identified spaces, service features, and service standards with scale for establishing priorities.
Understand Staff Needs Outline of the basic spaces and resources needed for our staff to accomplish their work in a public library facility.
Comprehensive list should include basic and enhanced staff needs and be based on national library standards with input from managers.
Rubric for evaluating materials handling and staff operations in each facility.
Rubric should include identified spaces and resources with scale for establishing priorities.
Evaluate Facilities Listing of one central contact for each facility.
Main point of contact should be easily reached by phone and/or email during business hours and able to provide access to and information about major systems and structural areas.
File of existing drawings and documentation for each facility.
Available blueprints, drawings, systems, and maintenance documentation for each facility will be digitized and organized to enhance access.
Accurate square footage measurements for each facility.
Square footage will be documented to include library-only spaces and shared facility spaces.
Facility Condition Assessment Reports
Each facility report will include comments on observed conditions, photographs, and data about each asset’s condition, energy impact, useful remaining life, and replacement cost. All assets will be scored to reflect impact on library operations and to set a schedule of priorities.
User Experience Assessment Reports
Each facility report will include scoring based on the developed rubric. Scores will, at a minimum, reflect the cost of implementation and the impact on library operations.
Materials Handling & Workflow Assessment Reports
Each facility report will include scoring based on the developed rubric. Scores will, at a minimum, reflect the cost of implementation, the impact on staff, and the impact on overall library operations.
4
REQUIREMENTS ● ● ● ●
Significant staff time to conduct research and manage concurrent elements of the project. Positive working relationships with facility owners and municipal contacts. External contractors to conduct Facility Condition Assessments and Materials Handling Assessments. Thorough, data-rich assessment reports that provide actionable, relevant information.
CONSTRAINTS & RISKS ● We may not be able to establish positive, collaborative working relationships with some facility owners. ● We may identify major issues that we are not able to address. ● Some branch staff may not feel comfortable having their facilities assessed, particularly when it comes to user experience and aesthetic issues. TIMELINE ACTIVITY
ESTIMATED DATES DURATION
Develop an annual process for calculating service populations.
22 weeks
3/15 - 8/16 2019
Research and develop a system to tier libraries with similar populations.
4 weeks
8/16 - 9/13 2019
Establish per capita standard for square footage.
3 weeks
3/15 - 4/5 2019
Establish per capita standard for collection size, internet computers, and reader seating.
3 weeks
9/27 - 10/18 2019
Establish per capita standard for meeting spaces.
3 weeks
9/27 - 10/18 2019
Establish per capita standard for public parking.
3 weeks
9/27 - 10/18 2019
Establish per capita standard for public service hours and percentage of evening/weekend hours.
3 weeks
9/27 - 10/18 2019
Establish per capita standard for FTE/staffing.
15 weeks
10/25 - 1/7 2020
Develop a comprehensive list of the spaces and service features needed to make a successful public library (user needs) and the spaces and resources needed for staff to accomplish their work in a public library facility.
4 weeks
7/19 - 8/16 2019
Publish an RFP for FCAs and Square Footage Measurement services.
3 weeks
9/6 - 9/27 2019
Choose a consultant to conduct FCAs and Square Footage Measuring.
2 weeks
9/27 - 10/11 2019
Establish central contact for each facility (owner or municipal leader).
1 week
9/27 -10/4 2019
Inform contacts of FCAs and gain access to mechanical/structural spaces.
2 weeks
10/4 - 10/18 2019 5
Request existing blueprints, drawings, systems, and maintenance documentation for each facility.
3 weeks
10/4 - 10/25 2019
Digitize and organize all facility documentation and share with Facility Condition Assessment consultant.
3 weeks
10/4 - 10/25 2019
Assist with scheduling Facility Condition Assessment tour
1 week
10/25 - 11/1 2019
Get quotes or publish an RFP for Materials Handling Assessment services.
3 weeks
12/6 - 12/20 2019
Gather data and information needed for Materials Handling consultant.
5 weeks
12/20 - 1/24 2020
Assist with scheduling Materials Handling Assessment tour (variable).
2 weeks
1/24 - 2/7 2020
Create a rubric for evaluating staff workflow/resource needs in each facility.
3 weeks
1/3 - 1/24 2020
Create a rubric for evaluating user experience in each facility.
4 weeks
2/7 - 3/6 2020
Schedule and conduct user experience/staff workflow assessments.
10 weeks
3/6 - 5/15 2020
Compile all three assessment reports and present to stakeholders
4 weeks
5/15 - 6/12 2020
TOTAL TIMELINE
1 year 3 mo
BUDGET ITEM
QUANTITY
ESTIMATED COST EACH
ESTIMATED COST TOTAL
Census Viewer (2 years of access with renewal every 3 months)
8
$34.95
$280.00
Library Building Projects 101 - Planning, Design, and Construction LLAMA Training Registration (Kim): $375 Travel (Ohio): $814 ; Lodging: $335 ; Per Diem: $244
1
$1768.00
$1768.00
Space Planning - Reinventing Your Library Space PLA Workshop Registration (Kim, Courtney, Aaron): $285 Travel to/from Portland: driving company vehicle; $150 parking Lodging & Per Diem: $1105 & $594
1
$2134.00
$2134.00
Square Footage Measuring Services
(bundle)
$5250.00
$5250.00
Facility Condition Assessment Professional Services plus first year FCA Update Services ($650/year)
(bundle)
$55,050.00
$55,050.00
Materials Handling Assessment Professional Services
(bundle)
$30,000.00
$30,000.00
TOTAL ESTIMATED COST
$94,482
6
Meals and Breaks [DRAFT] ______________________________________________________________________________ Date approved: Revision Date:
Applicable laws and codes: WAC 296-126-092 Purpose: To provide direction regarding meals and breaks. Scope: This applies to all hourly or non-exempt employees of North Central Washington Libraries. Policy: a. Employees shall be provided an uninterrupted, unpaid meal period of at least 30 minutes to commence not less than two hours or more than five hours after the beginning of a shift. Employees shall not be required to work more than five consecutive hours without a meal period. Employees may leave the premises during meal breaks, if they chose to do so. Employees should clock out when taking a meal break and clock back in when they resume working. During the meal period, employees may not perform any work-related activities. b. From time to time, employees may be required to remain on the premises and take their meal periods at their desk or on the premises. Meal periods shall be paid when the employee is required by NCRL to remain on the premises or at their desk during the meal period. c. Employees shall be provided a paid rest period of 15 minutes for each 4 hours of working time. Rest periods shall be scheduled as near as possible to the mid-point of the work period. No employee shall be required to work more than three hours without a rest period. Employees are not permitted to leave the premises during a rest period.
d. Rest periods shall not be waived or combined with another rest period or meal period to shorten a shift or lengthen a meal period. e. NCRL encourages employees to take their meal periods every day and may not waive the meal period except as permitted by law and approved by HR. Meal periods shall not be waived without a prior written waiver signed by the employee and approved by HR. f. Employees must ensure that they take their meal and rest periods every day. If any employee is unable to take his or her meal or rest period, the employee must notify his or her supervisor at the time that the employee is unable to take the break or by the end of the shift. Failure to follow this notification requirement may result in discipline, up to and including termination.
Executive Director’s Report September 19, 2019 - Wenatchee, Washington Community Outreach: On Wednesday August 28th - Several of us met with Dr. Paul Gordon the new Superintendent of the WSD. The discussion focused on how we currently serve the WSD and new ways we could collaborate. More importantly - we made sure he received a library card. We will be continuing this important discussion by scheduling meetings with all of the Superintendents in our service area. Community Partnerships: “Renaissance man,” Dale Loebsack holds pottery classes at his Waterville shop on Fridays through a partnership with the Waterville Public Library. Classes started last school year, when the Waterville School transitioned to a four-day week, to give students something to do on Fridays.
We were recently notified that a U.S. Department of Education grant was funded for the Warden School District to provide enrichment programs for elementary age students who attend high-poverty and low-performing schools. NCRL is one of many partners participating in this grant with the Warden School District. Warden librarian Jean Russell and STEM technician Marlene Bell will be providing literacy and science programs for the Warden School District for these students in 2020.
2
Winthrop Library Project: T he Winthrop Town Council signed off on a 7,300-square- foot plan for the new public library, including a community space that will be maintained by the town. The new plans were included in your consent agenda items. Upcoming event: M onday, Sept. 23rdth @ 5 p.m - At the Barnyard Cinema presenting EX LIBRIS - Jill cordially invited anyone from the board to join FOWL for dinner and drinks ahead of the movie.
Strategic plan stakeholder meetings: It was a full month for getting around the district and meeting with our community stakeholders. Here’s where we were and who attended with me: August 13- Moses Lake City Council; Angela, Roxanne, Connie, Marlene, and Library Board President Barbara Guilland August 23- Curlew Friends of the Library; Curlew Librarian Emily Patterson and Daniel August 27- Chelan City Council; Chelan Librarian Diedre Beltran del Rio and Michael McNiel September 3- East Wenatchee City Council; Nick Husted, E.Wen. Librarian Sandi Purcell September 9- George Mayor; Aaron Loeffelbein September 11- Peshastin Community Council; Nick Husted September 12- Wilson Creek City Council; Michelle McNiel September 17- Quincy City Council; Macmillan Publishers, one of five major publishers in the United States, recently announced a new lending model that limits public libraries to only one copy of newly-released titles in digital formats, followed by an eight-week embargo on purchasing additional copies. For NCWL, a library system serving more than 250,000 mostly rural residents, the announcement is especially troubling. NCRL maintains a hold ratio of 6:1 and for titles like Educated w here we had over 450 holds placed - this would mean a wait time of 6 months or longer.
3
NCRL has joined in one voice with libraries across Washington State and throughout the U.S. to oppose this decision by Macmillan Publishers. The letter was included in the consent agenda items. Vacation Time!! I will be visiting family September 27th - October 8th.
•
• • • • • • •
•
• • • • • • • • •
• • •
•
• • • • •
• •
• •
North Central Regional Library Financial Highlights • Finance Committee Minutes • Financial Statements o Revenue We were notified by the County Assessor that our revenue will be down $6,000 because of the appeal of taxes. ▪
We sold our delivery van that had a blown head gasket at auction. The Blue Book value was listed at $4,800 and it finally sold for $9,600. With fees the purchaser actually paid $11,400.
o Expenses Last month we brought our expense budget down by $295,000 to bring it in line with the revenue we are projecting for the year. We still appeared to be in line with the working budget that we developed last month. Even though several line items are overspending, if we continue our overall projected spending we should be more than half a million below the working budget at year end. Expenses have gone up dramatically because of the Douglas Street remodeling project. For example, we paid $247,000 for asbestos removal this month.
o Endowments We received a donation of $500 from Susan Schell of Cashmere. This donation has no restrictions.
• Payroll system update
Payroll system generated the first payroll in August. Next step is to automate the timecards.
• Retirement issue (moving from post-tax contributions to pre-tax contributions) We have sent a notice to our employees informing them of the change effective with the January payroll. We have also notified the state.
• Budget
o Assumptions ▪ 2.5% cost-of-living increase – average for first six months of year ▪ step increase – historically done • annually 4% between steps • 5 years between last 2 steps ▪ 5% set aside for salary survey ▪ Increase minimum wage - $12 to $13.50 affects 168 staff on average $1.25 per hour ▪ Taxes increasing • 1% increase ($121,000 plus $4,000 from contracted cities) • Banked Capacity o Use $570,000 o Save $239,000 o Revenue equals expenses o May need December Board meeting for final approval after final taxes are available. 1
• County Assessor will attend October Board meeting
9/12/2019-3:52 PM
Library Fines Fines Subtotal
Grand Total Revenue
Miscellaneous Revenue 361.11 Investment Interest 367.11 Gifts, Pledges, Grants from Private Source 367.11 E-Rate Program 369.10 Sale of Scrap or Junk 369.90 Other Miscellaneous Revenues Miscellaneous Revenue Subtotal
Fines 359.70
Charges for Goods & Services 341.81 Word Process/Print/Duplication Services 341.93 City of Wenatchee - Building Agreement 347.20 Library Use Fees - General 347.20 Town of Coulee City - City Contract 347.20 City of Warden - City Contract 347.20 City of Omak - City Contract 347.20 Town of Wilson Creek - City Contract 347.20 City of Ephrata - City Contract 1% tax increase Charges for Goods & Services Subtotal
$
12,867,971
45,000 5,000 15,000 40,000 35,000 140,000
18,000 18,000
441,379
5,000 70,000 1,000 9,879 78,849 108,527 3,304 164,821
5,000 13,000 5,000 65,000 88,000
Intergovernmental Revenues 332.15 PILT Fish & Wildlife Service 335.02 Forest Excise Tax 336.02 Fish & Wildlife State Pilt 337.07 In Lieu Intergovernmental Revenues Subtotal
12,097,000 (6,408)
75,000 15,000 12,180,592
$
Amended 2019 Budget
Property Taxes & Other Taxes 311.* Property Taxes Assessor informed of noncollecting 1% tax increase Banked Capcity $ 239,000 Unused Banked Capcity 317.20 Leasehold Excise Tax 317.40 Private Harvest Tax Property Taxes & Other Taxes Subtotal
BARS Description
$
$
164,311
1,309 (487) 21,616
20,794
2,413 2,413
83,072
19,712 27,132
1,659 34,540 30
1,627 2,110
483
55,101
55,101
August Revenue
$
$
7,545,031
93,874 14,073 31,433 139,380
12,477 12,477
307,897
9,109 69,079 176 4,939 59,136 81,395 1,652 82,411
2,674 15,731 19,570 58,793 96,768
6,988,509
6,988,509
Revenue to Date
$
$
5,322,940
(48,874) 5,000 15,000 25,928 3,567 620
5,523 5,523
133,482
(4,109) 922 824 4,939 19,712 27,132 1,652 82,411
2,326 (2,731) (14,570) 6,207 (8,768)
75,000 15,000 5,192,083
5,108,491
Budget Unspent (Over)
County not closed as of 9/11 - we are 66% through the year
North Central Washington Libraries General Fund - Revenue Budget 2019
59%
209% 0% 0% 35% 90% 100%
69% 69%
70%
182% 99% 18% 50% 75% 75% 50% 50%
53% 121% 391% 90% 110%
0% 0% 57%
58%
Percent Revenue to Date
9/12/2019-3:59 PM
BARS Description
North Central Washington Libraries General Fund - Revenue Budget 2019
Revenue to Date
County not closed as of 9/11 - we are 66% through the year Amended 2019 Budget
2020 Budget
2019/2020 Difference
6,408 120,970 570,000 (75,000) (15,000) 690,970
$
12,787,970
10,596 24,356 23,189 58,141
120,970 570,000
12,097,000
6,988,509
5,000 23,596 29,356 88,189 146,141
$
75,000 15,000 12,180,592
2,674 15,731 19,570 58,793 96,768
8,663 (736) 3,654 11,581
6,988,509
5,000 13,000 5,000 65,000 88,000
9,109 69,079 176 4,939 59,136 81,395 1,652 82,411
13,663 70,000 264 9,879 78,849 108,527 3,304 164,821 3,654 452,960
$
Property Taxes & Other Taxes 311.* Property Taxes Assessor informed of noncollecting 1% tax increase Banked Capcity $ 239,000 Unused Banked Capcity 317.20 Leasehold Excise Tax 317.40 Private Harvest Tax Property Taxes & Other Taxes Subtotal
5,000 70,000 1,000 9,879 78,849 108,527 3,304 164,821
307,897
-
12,097,000 (6,408)
Intergovernmental Revenues 332.15 PILT Fish & Wildlife Service 335.02 Forest Excise Tax 336.02 Fish & Wildlife State Pilt 337.07 In Lieu Intergovernmental Revenues Subtotal
441,379
18,000 18,000
$
Charges for Goods & Services 341.81 Word Process/Print/Duplication Services 341.93 City of Wenatchee - Building Agreement 347.20 Library Use Fees - General 347.20 Town of Coulee City - City Contract 347.20 City of Warden - City Contract 347.20 City of Omak - City Contract 347.20 Town of Wilson Creek - City Contract 347.20 City of Ephrata - City Contract 1% tax increase Charges for Goods & Services Subtotal
12,477 12,477
Library Fines Fines Subtotal
849,762
18,000 18,000
Fines 359.70
13,614,141
$
95,811 (5,000) (15,000) (18,891) 12,150 89,070 7,545,031
$
140,811 21,109 47,150 209,070 12,867,971
$
93,874 14,073 31,433 139,380 $
45,000 5,000 15,000 40,000 35,000 140,000
Miscellaneous Revenue 361.11 Investment Interest 367.11 Gifts, Pledges, Grants from Private Source 367.11 E-Rate Program 369.10 Sale of Scrap or Junk 369.90 Other Miscellaneous Revenues Miscellaneous Revenue Subtotal Grand Total Revenue
9/13/2019-12:03 PM
Salaries and Wages 4 Total Salaries and Wages 5 6 Personnel Benefits 10 Total Personal Benefits 11 12 Administration 13 14 Supplies 16 Supplies 17 18 Professional Services 19 Memberships 21 Travel 22 Advertising 26 Miscellaneous 27 Services 31 32 Total Administration 33 34 Public Service 35 36 Supplies 37 Children SLP - Supplies 38 Teen SLP - Supplies 39 Library Materials and Books 41 Children - Supplies 42 Teen - Supplies 43 Adult - Supplies 44 Author - Supplies 45 SLP Craft Supplies 46 WPL Children's Room - Supplies 47 STEM - Supplies 48 Furniture 49 Meetings 51 Bookmobile/Bilingual 52 Production - Paper 53 Production - Commercial Printing 54 Production - Graphics 55 Mail Order Catalog 56 Supplies
Description
North Central Washington Libraries
2,565 2,565
$
$
148,154 15,201 6,732 83 5,410 3,601 8,484 975 18,887 858 24,281 6,917
$
$
$
$
$
10,000 5,000 10,000 1,500 22,000 1,000 25,000 15,000 2,500 2,500 4,500 10,000 2,000 20,000 339,000
180,000 20,000 8,000
129,500
112,000 4,500 9,000 1,000 1,000 127,500
2,000 2,000
2,342,718
5,970,879
Working 2019 Budget
Questions? Ask Michael ext 106
4,753 8,572 52 16,474 269,434
111,145
$
97,271 3,773 7,537 108,581
2,383,879
$
$
5,867,573 $
$
Projected to End of Year
General Fund - Expense Budget -644 2019 County not closed as of 9/11
$
$
$
$
$
$
10,000 5,000 15,000 5,000 1,000 27,000 15,000 14,000 10,000 5,000 8,000 2,000 20,000 342,000
166,000 30,000 9,000
128,500
1,000 126,500
112,000 4,500 9,000
2,000 2,000
2,412,410
6,850,016
2020 Budget
$
$
$
17,846 14,799 2,268 (83) 4,590 1,399 6,516 4,025 (18,887) 142 2,719 8,083 14,000 10,000 247 (572) 1,948 3,526 72,566
17,355
14,729 727 1,463 1,000 17,919
(565) (565)
28,531
$
$
982,443
$
Compare Projected to 2020 Budget 4 5 6 10 11 12 13 14 16 17 18 19 21 22 26 27 31 32 33 34 35 36 37 38 39 41 42 43 44 45 46 47 48 49 51 52 53 54 55 56
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9/13/2019-12:03 PM
57 59 63 66 67 69 70 71 72 73 74 75 76 77 78 79 80 81 83 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 104 105 106 107 108 109 110 111 112 113
North Central Washington Libraries
$
Working 2019 Budget
2020 Budget
Compare Projected to 2020 Budget
(23,868) (946) (553) 89,938 1,682 (22,755) 4,374 (50,891)
$
$
(3,019)
$
$
2,900 213,000 55,000 7,000 7,350
$
125,536 112,614 (2,454) 37,337 35,666 12,160 54,976 2,307 5,000
$
285,250
$
29,344 (24,116) (26,240) (21,012)
42,966 11,427 (2,960) 444,575
$
40,000
$
493,110
$
430,000 270,000 60,000 65,000 83,000 220,000 15,000 5,000 10,000 205,000 120,000 110,000 1,593,000
$
40,000
$
430,000 270,000 60,000 75,000 83,000 220,000 15,000 5,000 10,000 250,000 123,650 110,000 1,651,650 57,000 1,000 14,000 162,000 65,000 27,000 3,000 42,000 64,000 435,000
$
2,318,900
$
8,000 28,000 30,000 66,000
$
$
$
$
$
General Fund - Expense Budget -644 2019 County not closed as of 9/11 Projected to End of Year
$
26,768 946 553 123,062 53,318 29,755 2,976 50,891
Description
$
288,269
$
$
304,464 157,386 2,454 22,663 39,334 70,840 165,024 12,693 -
Adult - Library Materials Juvenile - Library Materials Wade - Juvenile LM Periodicals - Library Materials Book Club Audio DVD Music CD Other/snowshoes Classroom Digital Materials - Library Materials - Overdrive Digital Materials - Hoopla Databases Library Materials
$
10,656 24,116 26,240 61,012
2,433,000
$
$
$
$
15,000 35,000 15,000 30,000 11,000 67,500 26,000 20,000 5,000 8,500 18,500
$
(30,937) (17,522) (3,518) 685 4,212 (9,481) 7,569 15,396 (1,192) 315 6,500 1,300 (26,675) 251,500
$
$
15,000 35,000 15,000 23,000 12,000 70,000 30,000 25,000 3,000 8,500 20,000 1,300 257,800
1,825,790 45,937 52,522 18,518 22,315 7,788 79,481 22,431 9,604 4,192 8,186 13,500 284,475
207,034 112,223 112,960 1,207,075
IT General Software and Support Public Hardware IT Support Staff Hardware Public Hardware Network Equipment Servers IT Projects (camera $24K/Phones $40K) IT Equipment & Software
$ $
STEM Kits and Equipment STEM Technician Equipment STEM Specialty Equipment Stem Supplies, Library Materials & IT
$
$
Professional Services Children's SLP - Professional Services Teen SLP - Professional Services Children's - Professional Services Teen - Professional Services Adult - Professional Services Adult Author - Professional Services Teen - Author Professional Services STEM - Professional Services Memberships - PS Graphics - Web/Social Media Advertising Graphics - Translation Services Professional Services
Questions? Ask Michael ext 106
57 59 63 66 67 69 70 71 72 73 74 75 76 77 78 79 80 81 83 85 86 87 88 89 90 91 92 93 94 95 96 97 98 99 100 101 102 104 105 106 107 108 109 110 111 112 113
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9/13/2019-12:03 PM
114 115 Phone - Branches 116 Phone - Distribution Center 117 Phone - Wenatchee 118 Phone 119 120 Internet - Branches 121 Internet - Distribution Center 122 Internet - Wenatchee 123 Internet 124 125 Postage 126 Travel 129 130 Advertising 131 Graphics - Promotional Advertising 132 Radio 135 Advertising 136 137 Operating Rentals & Leases 138 Copier Lease 140 Postage Meter Lease 141 Insurance 143 Miscellaneous 144 145 Services 146 154 Total Public Service 155 156 Organization of Materials 157 158 Supplies 159 Book Supplies 161 Supplies 162 164 OCLC 172 Services 177 Total Org of Materials 178
Description
North Central Washington Libraries
247,651 36,402
$
3,643 142,431 146,075
$
$
$
$
$
$
$
$
$
$
$
$
$
60,000 60,000 215,000
5,000 150,000 155,000
3,270,800
837,800
60,000 10,000 100,000 5,000
9,500 9,500
250,000 40,000
10,000 14,000 3,500 27,500
76,000 6,000 2,300 84,300
Working 2019 Budget
Questions? Ask Michael ext 106
52,947 52,947 199,022
2,692,902
$
$
19,746 38,394 7,963 100,000 4,887 867,112
$
$
$
4,978 4,599 2,580 12,157
8,618 13,918 3,110 25,645
$
$
81,488 5,952 2,353 89,793
$
Projected to End of Year
General Fund - Expense Budget -644 2019 County not closed as of 9/11
$
$
$
$
$
$
$
$
$
$
$
60,000 60,000 215,000
5,000 150,000 155,000
3,154,740
835,840
60,000 1,240 100,000 5,000
10,000 10,000
250,000 40,000
10,000 14,000 3,500 27,500
76,000 6,000 2,300 84,300
2020 Budget
$
$
$
$
$
$
$
$
$
$
$
7,053 7,053 15,978
1,357 7,569 8,925
461,838
(31,272)
(19,746) 21,606 (6,723) 113
(4,978) 5,401 (2,580) (2,157)
2,349 3,598
1,382 82 390 1,855
(5,488) 48 (53) (5,493)
Compare Projected to 2020 Budget 114 115 116 117 118 119 120 121 122 123 124 125 126 129 130 131 132 135 136 137 138 140 141 143 144 145 146 154 155 156 157 158 159 161 162 164 172 177 178
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9/13/2019-12:03 PM
Description 179 Training 180 181 Supplies 182 183 Professional Services 186 External Training 187 Continuing Education 188 Travel 191 Services 192 193 Total Training 194 195 Facilities 196 202 Supplies 203 Supplies - Distribution Center 204 Supplies - Wenatchee 205 Supplies 206 207 Fuel - Vehicles 208 Supplies & Fuel 209 210 PS - Branches 211 PS - Distribution Center 212 PS - Wenatchee 213 Professional Services 214 224 Elec - Distribution Center 225 W/S - DC 226 Garb - Distribution Center 227 Elec - Wenatchee 228 W/S - Wenatchee 229 Garb - Wenatchee 230 Gas - Wenatchee 231 Public Utility Services 232 234 R&M - Distribution Center 235 R&M - Wenatchee 236 R&M - Facilities 237 238 R&M - Vehicles 240 241 Services 242 243 Contibutions to City/FOL 244 251 Total Facilities 252 253 Grand Total
North Central Washington Libraries
Working 2019 Budget
9,000
2020 Budget
9,000
Compare Projected to 2020 Budget
1,622
130,000
$
94,000
$
$
283 272 (972) (417)
16,360
$
$
$
1,000 11,000 8,000 20,000
(6,189) (6,606)
$
77,640
$
1,000 11,000 8,000 20,000
38,000 58,000
(1,516) (5,282) (3,296) (10,094)
$
General Fund - Expense Budget -644 2019 County not closed as of 9/11 Projected to End of Year
7,378
(29,952)
717 10,728 8,972 20,417
38,000 58,000
60,000 30,000 100,000 190,000
1,489 63 700 (3,533) (1,191) (516) 2,110 (879)
$ 32,452
44,189 64,606
60,000 30,000 100,000 190,000
11,500 6,000 10,000 14,500 6,000 3,000 11,000 62,000
(1,496) 4,654 3,158
2,190 14,738
61,516 35,282 103,296 200,094
11,000 6,000 10,000 14,000 6,000 3,000 11,000 61,000
30,000 28,000 58,000
(4,321)
2,500 10,000 32,500 40,000 85,000
10,011 5,937 9,300 18,033 7,191 3,516 8,891 62,879
30,000 28,000 58,000
35,000
36,000 15,000 30,000 40,000 121,000
$
31,496 23,346 54,842
35,000
37,810 70,262
$
39,321
(12,136)
$
1,506,688
345,000
813,000
$
344,000
$
13,667,666
357,136
809,075
$
410,000 $
12,867,972
407,075 828,816
$
407,075 $
12,160,978
2,926 (15,816) $
Questions? Ask Michael ext 106
179 180 181 182 183 186 187 188 191 192 193 194 195 196 202 203 204 205 206 207 208 209 210 211 212 213 214 224 225 226 227 228 229 230 231 232 234 235 236 237 238 240 241 242 243 244 251 252 253
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North Central Regional Library 2020 Budget Schedule 1. July a. Initial expense numbers given to staff 2. August a. Review expense numbers – reduced 2019 budget by almost $300,000 b. Initial staffing numbers – i. Setting aside 5% for salary survey (approximately $440,000) ii. The following items will increase staff cost approximately $500,000 1. COLA – Average increase for the first six months of the year is 2.5% iii. step increase – historically done 1. annually 4% between steps 2. 5 years between last 2 steps iv. Adjusting for Minimum Wage (going from $12 to $13.50 affecting 168 employees) c. Medical Benefit Cost changes – will be informed of possible change in September d. Capital budget 3. September a. Review draft b. Taxes increasing i. 1% increase ($121,000 plus $4,000 from contracted cities) ii. Banked Capacity 1. Use $570,000 2. Save $239,000 c. Capital budget d. Medical Benefit Cost changes – no available as of committee meeting 4. October a. Finance Committee input – Oct 14th b. Board input – Oct 17th c. Discuss Levy of Taxes – Chelan County Assessor will come to Board meeting d. Notice of Public Hearing posted i. Grant Count November 4, 11, 18 ii. Douglas County November 7, 14 iii. Chelan November 6, 13, 20 iv. Ferry County November 6, 13, 20 v. Okanogan County November 6, 13, 20 5. November a. Finance Committee final review – Nov 18th b. Board Public Hearing – Nov 21st c. Board Approval of Budget – Nov 21st d. Budget given to County Auditor – November 29th 6. December a. Meet with County Assessor – Dec 1st b. May need a Board meeting to ratify the final budget once the final tax are approved. This is necessary for the Department of Revenue.
September Consent Agenda
Libraries in the news: 31 articles in 15 different newspaper Two radio reports and two online news articles related to NCRL. 15 new blog posts on the NCRL website
Social media highlights: Facebook: 5,975 followers (up 102 from the previous month). Twitter: 228 followers Instagram: About 1,600 followers total of NCRL, NCRLTEEN, wenatcheelibrary, Moses Lake Public Library, oroville_public_library, and Rural Schools Bookmobile (rsbookmobile). Our NCRL Facebook Book Club has 226 members!
Newspapers/Magazines Aug. 1: Grant County Journal, three photos and a writeup from the Traveling Lantern Theater Co. performance at the Ephrata library. Aug. 1: Douglas County Empire Press, small article promoting a Chelan County PUD program at the Waterville library. Aug. 7: Methow Valley News, letter to the editor from the Winthrop Friends of the Library group responding to concerns about the proposed size of the new Winthrop library; a small article about the didgeridoo program coming to the Twisp library; and a column 1
about Twisp thanks Librarian Dawn for their help with several summer camps held at the Community Center. Aug. 7: Quincy Valley Post Register, small article promoting upcoming activities at the Quincy library. Aug. 7: The Leavenworth Echo, two brief articles promoting yoga and a puppet show at the Peshastin library. Aug. 7: Cashmere Valley Record, four small articles promoting upcoming activities at the Cashmere and Peshastin libraries. Aug. 7: Ferry County View, article promoting the Burke Museum and Didgeridoo Down Under programs coming to the Republic library, and a pictures from the Harry Potter Birthday party and the Traveling Lantern Theater performance at the library. Aug. 8: Douglas County Empire Press, small article promoting the Didgeridoo Program at the Waterville library. Aug. 8: Quad City Herald, small article about upcoming programs at the Pateros and Brewster libraries. Aug. 8: Grant County Journal, pictures and writeup about the NRCL Puppeteers performance at the Ephrata library. Aug. 9: Columbia Basin Herald, article and picture about an adult STEM series planned this fall at several breweries.. Aug. 14: Quincy Valley Post-Register, full-page article and picture about Marie Kazda Book Club that meets at the Quincy library hosting an author with local ties; and article promoting upcoming programs and activities at the Quincy library. Aug. 14: Cashmere Valley Record, two small articles promoting upcoming programs at the Cashmere and Peshastin libraries. Aug. 14: Lake Chelan Mirror, a series of pictures from the Chelan School District’s Back to School Fair includes a picture of a line of people at the NCRL table. Aug. 14: Ferry County View, picture and caption of a Burke Museum program at the Republic library and promoting the end-of-summer library party at the Ferry County Fairgrounds. 2
Aug. 14: Methow Valley News, small article promoting an upcoming NCRL adult STEM night at the Methow Valley Ciderhouse in Winthrop. Aug. 15: Quad City Herald, story about the Brewster Chamber of Commerce mentions the Brewster Librarian Rebecca spoke about an upcoming movie at the library, also an article listing upcoming SLP programs at the Brewster and Pateros libraries. Aug. 15: Douglas County Empire Press, story about the GWATA Innovator Awards mentions that NCRL was nominated for the Innovative Use of Technology in Business award; a historical article about the Waterville library moving into a new location in 1996 and a related article about how the library move freed space in City Hall. Aug. 21: Quincy Valley Post-Register, article about the upcoming adult STEM series at local breweries; an article promoting upcoming activities at the Quincy library; and a guest editorial column offering advice for new Quincy residents mentions that the library has regular story times and other activities for children. Aug. 21: Lake Chelan Mirror, small article promoting the end-of-summer SLP party for adults at Rootwood Cider in Manson. Aug. 21: Cashmere Valley Record, front-page story and pictures of the end-of-summer library party held at the Cashmere Riverside Center. Aug. 22: Okanogan Valley Gazette-Tribune, front-page article about the Tonasket City Council meeting mentions that the library will participate in the Garlic Festival this year and discusses the possibility of the library moving from its current location in the future. Aug. 23: Columbia Basin Herald, picture from the end-of-summer literacy fair at the Quincy library. Aug. 26: Grant County Journal, pictures and caption of the Ephrata library’s end of summer party. Aug. 26: Columbia Basin Herald, big picture and story about the SLP prize giveaway at the Moses Lake library. Aug. 28: Ferry County View, picture and caption from the end-of-summer party for the Republic library and a list of SLP prize winners. Aug. 28: Lake Chelan Mirror, story and pictures promoting an upcoming concert series that will come to the Chelan and Entiat libraries. 3
Aug. 28: Methow Valley News, front-page article about the Twisp Friends of the Library banning resellers from scanning books to determine their value at their book sales; and article about the Winthrop Town Council approving the plans for the new library building. Aug. 28: The Sun Tribune, pictures and story from the end-of-summer party at the Warden library. Aug. 28: The Star, two articles about upcoming musical programs at the Grand Coulee library. Aug. 29: Quad City Herald, article about the benefits of joining the Friends of the Brewster Library and a brief overview of NCRL.
Radio & TV Aug 26: KPQ radio, story about an upcoming musical program that celebrates the 100th anniversary of women’s right to vote.
Online Wenatchee Mom Blog, weekly promotion of children’s activities at several libraries on its Website and social media sites. NCRL.org: 8 new blogs on our website.
4
May
March
February
January
0K
10K
20K
March
February
January
Digital Downloads
Month
Overdrive, RBDigital, and Hoopla
Digital Downloads: 24,566
0K
50K
100K
150K
April April
Circulation
0
500
1000
1500
April
March
Februa..
January
Date
July 13 10 3 7,012
10 6 1 0
Educator Cards Fee Cards (Annual/Monthl.. Student Cards
Computer Use Cards
June
2019
Other Library Cards Made:
May
New Library Cards
New cards made in NCRL, Owns Property, and Reciprocal categories
New Library Cards: 897
Outreach
June
200K
September August
July
Physical materials, Overdrive, RBDigital, and Hoopla
October September
August
159,357
November October
June
May
Septe..
Circulation:
December
Building Use
December November
July
June
0
4
20
14
August
October
Circulation
August July
Novem..
ACTIVITY REPORT - August 2019
Decem..
2019
2018
2017
2016
Year
May May
June
July July
August
September August
October September
Outreach
Number of 38.0
Records
Volunteers Month Year August 2019
May
Date
196.0
Attendance
102.0
Number of volunteers
August
September
October 647.8
Total Monthly Volunteer Hours
December
Building Use
Public Computer Use: 26,943
April
November
People who logged on to a public computer in the library 30K 20K
10K 0K March
Meeting Room Use
February
Circulation
December
ACTIVITY REPORT - August 2019
April
January
100,032
Date Public Computer Logins
Patron Visits:
April
People visiting our public library buildings and bookmobiles
March March
July
100K
February
June
50K
0K February
Wireless Internet Use: 28,186
June Month
December November
January January
People who logged on to our wireless network
40K
20K
0K
November October
Patron Visits WiFi Logins
Year of Date 2016
2017
2018
2019
January
Number of Programs
0K
5K
10K
15K
January
Program Attendance
Date
Number of people at library programs
Program Attendance: 10,862
0
February
February
0
100
200
300
0K
2K
4K
6K
Date
Number of people attending outreach events 8K
152
Date
Provided by bilingual, bookmobile, branch staff, and STEM
Outreach Attendance: 3,463
November Outreach Attendance
500
January
1000
August October
Outreach in Our Communities:
February
Date
September Novemb..
Outreach
July
Programs offered to the public by staff
March
Outreach Visits March
138.0
19.0
STEM Outreach
38.0
Bookmobile Outreach Branch Outreach
27.0
Bilingual Outreach
June
19.0
32.0
119.0
27.0
July
2019
12.0
32.0
76.0
32.0
August
2019
2018
2017
2016
Year of Date
Outreach Provided By:
August
777
April
March
April
January May
April
May
December
Building Use
June
May June
February July
June July
March August
September
Programs in Libraries:
October Decemb..
April Septem..
October
Circulation
October
November
ACTIVITY REPORT - August 2019
August
May Novemb..
July Septem..
June Decemb..
December
Technology Report August 2019 Overview
Events and Kits
Age Groups
STEM Programs Overview - August 2019 Number of Records
Attendance
Branch
Event Type
Brewster Library
Outreach
1
7
Bridgeport Library
STEM Program
3
18
Cashmere Library
STEM Program
2
73
Chelan Library
STEM Program
4
44
Coulee City Library
STEM Program
1
3
Curlew Library
School
1
20
STEM Program
5
67
4
155
East Wenatchee Library School Ephrata Library
STEM Program
3
65
George Library
STEM Program
2
52
Grand Coulee Library
STEM Program
3
59
Manson Library
STEM Program
2
30
Mattawa Library
STEM Program
1
16
Moses Lake Library
STEM Program
1
17
Okanogan Library
STEM Program
2
23
Omak Library
School
1
STEM Program
1
Oroville Library
STEM Program
2
86
Quincy Library
STEM Program
9
137
Republic Library
Outreach
5
41
STEM Program
5
31
Royal City Library
STEM Program
3
11
Soap Lake Library
STEM Program
1
12
Tonasket Library
STEM Program
1
11
Shibori dye project in Okanogan.
42
Technology Report August 2019 Overview
Events and Kits
Age Groups
Event Categories Event Type
Number of Records
Attendance
Outreach
9.0
90.0
School
6.0
175.0
56.0
906.0
STEM Program
STEM Kits Pickup Library
Kit Type
Brewster
Passive
2
STEM
1
Bridgeport
STEM
1
Cashmere
STEM
4
Chelan
Passive
2
Okanogan
STEM
1
Royal City
Passive
2
Tonasket
STEM
3
Twisp
Passive
Grand Total
1 17
Microscopes in Twisp!
Technology Report August 2019 Overview
Events and Kits
Age Groups
Age Groups
Tweens (Middle School)
Adults Families
Kids (Elementary)
Catching bugs in their natural habitat.
NCRL STAFF TRAINING REPORT August 2019
NCRL LED TRAININGS • •
August 13~Storytime training was provided for new WPL and Cashmere staff, Katherine McNall and Ashley Harrod. Abby Osborn, Children’s Services Manager, led the training. August 16~Sarah Fletcher, Library Systems Manager, had a one-on-one Koha training for new WPL librarian Keala Murdock. NCRL SPONSORED TRAININGS OUTSIDE TRAININGS AND CONFERENCES
•
•
August 7-9~Michael McNiel, Branch Group Manager, attended PNLA in Spokane. Workshops attended included: Designing the Future-using design thinking to build teams and new programming ideas, Conflict Resolution for Staff, Followership and Active Shooter Survival Training. August 8~Betsey Stahler, Collection Development Manager, attended the Puget Sound Collection Development meeting in Everett. This group meets 3-4 times each year. This meeting discussed new pricing on ebooks being implemented by some of the top publishers. WEBINARS
•
August 13~Security for Rural Librarians: Staying Safe at Work When Help is Far. This webinar was presented by Library 2.0 and attended by Gailene Hooper, Aaron Loeffelbein, Nick
•
Husted, Sharon Reddick, Sandra Menendez, Michael McNiel, Schirree Ybarra, Roxanne Southwood, Connie Baulne, and Angela Morris. August 20~Amanda Brack, Adult Services Manager, attended a 1-hour webinar called Adult Announcements: Fall and Winter Favs, presented by Booklist Online.
Personnel Updates August/September 2019 New Faces: •
•
Margaret (Peggy) Burnham-Thornton was hired as a Librarian I in Chelan. Peggy has 18 years of library experience in New Hampshire at a public library. She and her husband recently relocated to the area for her husband’s work and she is excited to become part of our team in Chelan. Peggy will start her position on September 17. Margarita (Magi) Clark was hired as the new Entiat Branch Librarian. Magi has been a Library Assistant for us in Entiat and also has lots of experience substituting with the school district since 2013. A long time resident of Entiat, Magi started her position on August 19.
Departures: •
Larry Tingelstad is no longer working for NCRL.
Strategic Initiative Project Updates-September
PROJECT STATUS REPORT
MONTH: August
DIRECTION 1
Embrace Innovation & Curiosity
OBJECTIVE 1.1
Spark curiosity and bridge the digital divide by ensuring access to broadband internet and current technologies.
GOAL
Partner with local governments and other organizations that are interested in expanding rural broadband access through statewide programs and initiatives.
1
PROJECT LEAD
Barbara Walters
TEAM MEMBERS Steve Berg and Matt Neumann PROJECT MILESTONES DELIVERABLE
DUE DATE
STATUS
Develop a prioritized list of communities that lack broadband internet access (Steve and Matt)
7/31/2019
Completed
Identify local groups advocating for broadband access (Barbara)
9/30/2019
In progress
Research potential funding opportunities and design an informational packet to share with partner organizations.
4/2020
Not started
Meet with partners
N/A
Not started
PROJECT HEALTH COMPONENT
STATUS
NOTES
Overall Status On Track
Scope
On Track
Quality
On Track
Timeline
On Track
Budget
On Track
Meal coverage for Steve who is attending a meeting on Thursday Sept. 19th
1
WHAT WE COMPLETED THIS MONTH( July): ● We do not have any updates to report. WHAT WE PLAN TO COMPLETE NEXT MONTH (September): ● Matt and I will be attending a 2-day symposium on State broadband initiatives. I really hope to learn more about how the State Library is going to step-up to help our communities and this will give me more “fuel“/ information to take to our stakeholders. ● Washington State Rural Broadband Workshop: Steve is joining local broadband stakeholders to learn about digital applications, broadband solutions, and Federal and State grant and loan programs. This one-day workshop is designed to inform and engage civic leaders, businesses, and community champions. Sponsored by the United States Department of Agriculture, the National Telecommunication and Information Administration, and the State of Washington with support from the USDA ReConnect Program, Washington State Public Works Board, Community Economic Revitalization Board, Washington State University Extension andLincoln County Economic Development Council. ● Update identified community leaders/groups on the information we receive at the broadband symposium. ISSUES, RISKS, AND CHANGE REQUESTS: ● Lack of knowledge on how the library can help. Lack of knowledge if funding will be available to libraries, schools, or just for municipalities. ● Lack of stakeholder engagement with the library MEDIA/LINKS: The Twisp Public Development Authority (PDA) is seeking qualified candidates to complete a technical infrastructure assessment of the Methow Valley’s broadband capabilities and future needs. The project seeks to identify a consultant to facilitate planning, identify industry best practices, perform local market analysis, inventory and map local infrastructure and demand, model broadband infrastructure expansion projects, perform business case evaluation on each model, identify and recommend implementation funding options, identify public or private partnerships and recommend an action plan. The complete RFP and evaluation criteria can be requested from [email protected]. Proposals are due Monday, September 30, 2019 by 5pm PT. https://mail.google.com/mail/u/0/?tab=om#search/Economic+development/FMfcgxwDrHwHkXcbkVtNccrZsgLPcBrN Washington Rural Broadband Workshop: https://deptofcommerce.app.box.com/s/gctrxb1phqre040hf8cqqzpunxn5mvvm?fbclid=IwAR1rJ8lK9p_A6P9JfpNlLL83Y-8 0NAex3C6CJBXXclGdhNeNBOi4UPe-Buc 2
PROJECT STATUS REPORT
MONTH: August
DIRECTION 2
ENHANCE USER EXPERIENCE
OBJECTIVE 2.1
Provide access to experiences and materials by developing evolving, welcoming, and easy-to-navigate spaces and service models.
GOAL
Evaluate our integrated library system and online public access catalog from both staff and patron perspectives.
6
PROJECT LEAD
Sarah Fletcher
TEAM MEMBERS Chelsea Evans, Donna Titleman, Emily Patterson, Joanne Gembe, Margot XO Wagner, & Marlene Bell, & Sarah Fletcher. PROJECT MILESTONES DELIVERABLE
DUE DATE
STATUS
Create survey for staff and patrons
09/23/19
In Progress
Survey staff and patrons
10/21/19
Not Started
Evaluate Koha and create criteria in Google Doc
11/4/19
Not Started
Research other OPAC’s and note ILS used
11/1/19
Not Started
Research notable ILS’s and gather information from https://librarytechnology.org/perceptions/.
12/15/19
Not Started
Compile information and report findings
2/15/19
Not Started
1
PROJECT HEALTH COMPONENT
STATUS
NOTES
Overall Status On Track
Group is working and collaborating well as a team. All members have been involved, ask questions, and are positive.
Scope
On Track
Quality
On Track
Timeline
On Track
Budget
On Track
WHAT WE COMPLETED THIS MONTH: ● Questions for staff and patron surveys. WHAT WE PLAN TO COMPLETE NEXT MONTH: ● Sharing surveys with staff and patrons. ISSUES, RISKS, AND CHANGE REQUESTS: ● One of our team members will be out on maternity leave for the next few months. This will not affect the productivity of our project.
2
PROJECT STATUS REPORT
MONTH: AUGUST
DIRECTION 2
ENHANCE USER EXPERIENCE
OBJECTIVE 2.2 Develop a cohesive and professional presence in our communities. GOAL
9
Help people find connection and value in our entire library system through an initial rebranding rollout.
PROJECT LEAD
Aaron Payne
TEAM MEMBERS Kim, Courtney, Chad, Amanda, Mary, Michelle PROJECT MILESTONES DELIVERABLE
DUE DATE
STATUS
Brand and branding changes audit
05/20
Completed
Research and analysis
10/30
In Progress
Brand Awareness Survey
08/30
In Progress
Value Proposition
06/30
Completed
Brand persona and keyword development
07/30
Completed
Ideation phase: Identity completion and secondary elements
12/15
In Progress
Persona creation
08/30
In Progress
Tagline Development
01/30
In Progress
Identity Guidelines Document
01/30
Not Started
Branding Guidelines Document
01/30
Not Started
1
PROJECT HEALTH COMPONENT
STATUS
NOTES
Overall Status On Track
Overall status on completion is still on track.
Scope
On Track
After the adjustment from last month, the scope has not changed.
Quality
On Track
Nothing new to report here.
Timeline
Off Track
We are currently a bit behind on completing two of the milestones because of altering and majorly expanding the Branding Awareness Survey’s reach, using printed media and the USPS to deliver them. One other time-consuming element regarding the survey (which will be upcoming) is the translations from Spanish to English and the uploading of them into our app, then the analysis of all the surveys when completed. It has and will be time-consuming, but should be worthwhile in the end for due diligence.
Budget
On Track
Nothing new to report here.
WHAT WE COMPLETED THIS MONTH: ● Brand persona and keyword development (a conglomeration of elements that help to explain who we are and aim to be from a branding point of view.) WHAT WE PLAN TO COMPLETE NEXT MONTH: ● Persona Creation (3 persona groups) ● Tagline Development (possibly) ISSUES, RISKS, AND CHANGE REQUESTS: ● The following milestone completion dates will be changed: ○ Brand Awareness Survey - 10/30 ○ Persona Creation (3) - 09/30
2
PROJECT STATUS REPORT
MONTH: __August___
DIRECTION 3
Actively Listen and Respond
OBJECTIVE 3.1
Better understand and respond to the changing needs and desires of our diverse communities - including non-users and underserved populations - by soliciting feedback and analyzing available data.
GOAL
Develop a Bilingual/Bicultural Advisory Committee to help us better serve Spanish-speaking populations.
10
PROJECT LEAD
Suzy Nieto (First month leading.)
TEAM MEMBERS Itzel Valle, MaryLou Guerrero, Tiffany Coulson, Vanessa Mejia, Yvette Farmer PROJECT MILESTONES DELIVERABLE
DUE DATE
STATUS
Set up meeting with planning team
4/28/19
Complete
Reach out to other community BBACs and gather information and tips on 4/28/19 running a successful BBAC
Complete
Assemble a list of nominations for BBAC members
5/28/19
Complete
Reach out to possible applicants and gather applications
6/28/19
Complete
With team, select BBAC members and contact them re: first meeting
7/29/19
Complete
Hold first BBAC meeting, and schedule out the year’s monthly meetings
9/27/19
In Progress
Review effectiveness of BBAC with team members, then meet annually to 4/28/20 review
Not started
PROJECT HEALTH
COMPO NENT
STATUS
NOTES
Overall Status
Overall Status
On Track
The project is right on schedule and the community’s expressing a lot of interest in the BBAC. 1
Scope
Scope
On Track
The project is remaining within the original scope.
Quality
Quality
On Track
Thus far, we are not experiencing any issues with quality.
Timeline Timeline
On Track
We are right on schedule.
Budget
On Track
No issues to report.
Budget
WHAT WE COMPLETED THIS MONTH: ● I (Suzy) contacted all BBAC members via email or phone to welcome and invite them to participate in a doodle poll to vote on a September date that will work for most, if not all, to hold our first BBAC Meeting. ● After poll results, the official first date for the BBAC to meet is on Tuesday, September 24 from 4:30-5:30 pm. WHAT WE PLAN TO COMPLETE NEXT MONTH: ● I will lead our first BBAC meeting on Tuesday, September 24. ● Our first meeting will explain our project’s scope, be a meet and greet, and BBAC members will be encouraged to help rename our committee to something more easy going. ISSUES, RISKS, AND CHANGE REQUESTS: ● My only concern is the possibility that not all of the BBAC members will not be able to join us physically for our first meeting. Based on the poll results everyone, but two members will be able to make it.
2
PROJECT STATUS REPORT
MONTH: A ugust
DIRECTION 3
ACTIVELY LISTEN & RESPOND
OBJECTIVE 3.1
Better understand and respond to the changing needs and desires of our diverse communities - including non-users and underserved populations - by soliciting feedback and analyzing available data.
GOAL
Promote data-driven decision-making throughout our organization by making internal and external data points centralized, organized, and accessible.
11
PROJECT LEAD
Chad Roseburg
TEAM MEMBERS Betsey, Daniel Klayton, Willow Schooler, Michael McNiel, Amanda Brack, Dawn Woodruff, Aaron Payne, Steven Berg PROJECT MILESTONES DELIVERABLE
DUE DATE
STATUS
Branch and Collection Koha Report Dashboard - planning
June 27th
Complete
Report Dashboards v.1 - First deliverable
Aug 10th
In progress
Metabase ( or similar dashboard product ) dashboard
Oct 30th
In progress
Metabase test installation
July 31st
Complete
Branch and collection dashboard visualizations
Jan 1st 2020
In progress
Assessment of existing activity reports
Feb 1st 2020
In progress
Documentation
June 15th 2020
In progress
1
PROJECT HEALTH COMPONENT
STATUS
Overall Status On track
NOTES Project on mostly track. Production Koha, People Counter database and Groovix public computer database connected to the Metabase dashboard service. Twisp dashboard underway in Metabase.
Scope
Some Issues Scope expanding to include services that only provide API access. Long-term archives and a centralized data “warehouse” for the consolidation of data sources are being considered at this time.
Quality
On track
Timeline
On track
Budget
On track
WHAT WE COMPLETED THIS MONTH: ● Metabase connected to: main Koha database, People Counter database, Groovix public computer database. ● Mockup dashboard in Metabase using Twisp as an example begun. ● SQL queries created and tested for Groovix system and People Counter system. ● 2 virtual servers staged for testing API and archive solutions. ● Automated data collection and display underway in Jupyter and Tableau. WHAT WE PLAN TO COMPLETE NEXT MONTH: ● Discuss tweaks and changes to the first milestones. ● Flesh out more dashboards in Metabase. ● Test API collection methods and availability for databases and Evanced calendar system. ISSUES, RISKS, AND CHANGE REQUESTS: ● Team was not able to meet until late-September. Deliverables will be made available for evaluation over the network but the final team critique may have to wait until mid-September. ● Scope change due to inability to directly collect data via API. Archives and consolidation of the many sources will need to be considered within the scope of this project.
2
PROJECT STATUS REPORT
MONTH: _August_
DIRECTION
Cultivate Community Partners
OBJECTIVE
Collaborate with civic leaders to further community goals and address challenges
GOAL
Identify and regularly connect with key stakeholders in each community
PROJECT LEAD
Michelle McNiel
TEAM MEMBERS Nicholas Husted, Cindy Simmons, Schiree Ybarra, and Sarah Fletcher PROJECT MILESTONES DELIVERABLE
DUE DATE
STATUS
List of all communities and stakeholders to partner with.
9/1
In progress
A new community partnership plan
1/1/2020
Not started
PROJECT HEALTH COMPONENT
STATUS
NOTES
Overall Status On track
We are in the process of scheduling a meeting for October to begin working on the community partnership plan
Scope
On track
Quality
On track
Timeline
On track
Budget
On track
No expenses have been incurred.
1
WHAT WE COMPLETED THIS MONTH: ● August was pretty quiet as our librarians finished up Summer Library Program, which I anticipated. WHAT WE PLAN TO COMPLETE NEXT MONTH: ● I am currently working with my team to set up a date for our first meeting. ISSUES, RISKS, AND CHANGE REQUESTS: ● None at this point.
2
PROJECT STATUS REPORT
MONTH: August 2019
DIRECTION 5
STRENGTHEN ORGANIZATIONAL HEALTH
OBJECTIVE 5.1
Recruit and retain a workforce that reflects and is equipped to serve the diverse people of North Central Washington.
GOAL
Offer a pay differential for staff that use Spanish language skills for their work.
18
PROJECT LEAD
Brianna More (Kim Neher & Erin Andersen during absence)
TEAM MEMBERS Brianna More, Erin Andersen, Amanda Florin PROJECT MILESTONES DELIVERABLE
DUE DATE
STATUS
Salary Study
September 2019
In Progress
Drafting and adopting of new compensation policies
November 2019
Not Started
HR creates personnel action forms for all affected employees and Payroll enters December the updates in our system in time for January’s paychecks to be issued 2019
Not Started
PROJECT HEALTH COMPONENT
STATUS
NOTES
Overall Status On Track
The consultants are working steadily and the salary study is on track.
Scope
On Track
Quality
On Track
Timeline
Some Issues The market survey was launched but responses are slow to return.
Budget
On Track
1
WHAT WE COMPLETED THIS MONTH: ● The Market Survey was launched, with responses due by September 13. WHAT WE PLAN TO COMPLETE NEXT MONTH: ● Directly call organizations to request responses to the Market Survey. ISSUES, RISKS, AND CHANGE REQUESTS: ● None at this time.
2
PROJECT STATUS REPORT
MONTH: August
DIRECTION 5
STRENGTHEN ORGANIZATIONAL HEALTH
OBJECTIVE 5.2 Foster a culture that both maintains high standards of integrity and accountability, and empowers staff to be creative and resilient. GOAL
21
Provide ongoing skills training and development opportunities that staff can access anywhere, any time by selecting and deploying an online learning platform.
PROJECT LEAD
Matt Neumann
TEAM MEMBERS Steven B, Kim N, Jessica L, Erin A, Heather I, Sarah F. PROJECT MILESTONES DELIVERABLE
DUE DATE
STATUS
Decide core features and budget
June 24
Complete
Choose LMS
October 14
In Progress
Deploy / configure for test group
October 28
Not Started
Test content creation and upload
December 23
Not Started
Have test group run through the test content
January 6
Not Started
Create guidelines document for content creation
February 3
Not Started
Train the trainers
March 2
Not Started
Train the content creators
March 2
Not Started
Create and Upload 1 full training
April 13
Not Started
Deploy 1 full training
May 11
Not Started
Final meeting after training
June 8
Not Started
Annual meetings
June 8, 2021
Not Started
1
PROJECT HEALTH COMPONENT
STATUS
NOTES
Overall Status On Track
Overall status is good, We just need to make sure to stick to the deadlines.
Scope
On Track
Quality
On Track
Timeline
Some Issues Minor issues getting people to enter information about the LMS systems to compare but we should still be able to make the next deadline.
Budget
On Track
WHAT WE COMPLETED THIS MONTH: ● Individually researched 15 different LMS options and added them to the matrix along with features and pricing information. WHAT WE PLAN TO COMPLETE NEXT MONTH: ● Narrow down research choices and then view a few product demos on the remaining choices. ● Prepare to bring findings and recommendations to the executive team. ISSUES, RISKS, AND CHANGE REQUESTS: ● None so far.
2
Winthrop Remodel Plans
Johnston Architects
THE WINTRHOP LIBRARY
Main Entry
Johnston Architects
Site Plan
Johnston Architects
3D Plan Diagram
Friends of the Winthrop Library sales area Kenny’s cozy corner honoring Ken Westman Native peoples displays Geographic mapping Outdoor Areas Sustainable Design
Large Print Area Choice Reads, New Books, Book Club, Fiction, Non-Fiction, Biography, World Language, Reference, Teen, Media, Periodicals, Juvenile and Children’s Collections
A Fireplace A Maker/Collaboration Space Teen Area Childrens Area A Parent Perch
A divisible meeting room for 72 Shelving to house a collection of over 20,000 items Study table seating: 42 Computers and Computer Catalog seating: 16 Casual counter seating: 12 Window seat seating: 12 Lounge Chairs: 20
Features
Winthrop Library
3
1
1/8" = 1'-0"
CART
B
CART
A
2
8
FLOOR
CART
CART
MESSY
MESSY
16'-0"
75'-4 3/4"
16'-0"
75'-4 3/4"
C
7
D
D
10
CART
CART
COMPUTER STATIONS & OPAC
MAKER
MAKER
E
E
WORK ROOM
RESTROOM
STORAGE RESTROOM
BOOK DROP STORAGE
BOOK DROP
SELF CHECK
SELF CHECK
CHOICE READS
CART
BAR
CART
BAR
MEP LOFT ACCESS
MEP LOFT ACCESS
STORAGE
STORAGE
12'-0"
12'-0"
CHOICE READS
WORK ROOM
SERVICE POINT
SERVICE POINT
HOLDS PICK UPS
HOLDS PICK UPS
CART
5
CART
16'-0"
E
D 16'-0"
E
D
COMPUTER STATIONS & OPAC
JUVENILE
JUVENILE
TEEN
C
AUDIO VISUALIZATION
AUDIO VISUALIZATION
PARENT
PARENT
C
C
TEEN
NON FICTION
CHILDREN
CHILDREN
16'-0"
16'-0"
NON FICTION
6
CHILDREN'S RESTROOM
CHILDREN'S RESTROOM
B
B
STUDY
STUDY
STUDY
STUDY
16'-0"
16'-0"
B
A
4'-5 3/4"
A
A
FIRST FLOOR
4
1
4
3
3
2
Johnston FIRST 1 1/8" = 1'-0" Architects
A
1
2
5 3/4"
5 3/4"
62'-0"
18'-3"
18'-3"
25'-6"
25'-6"
18'-3"
18'-3"
62'-0"
5 3/4"
5 3/4"
LARGE PRINT LARGE PRINT LOUNGE
FICTION
BULLETIN BOARD
BULLETIN BOARD
4'-5 3/4"
COPY PRINT COPY PRINT COPY PRINT COPY PRINT
FICTION
LOUNGE
MAGZINES MAGZINES
F
F
F
F
9
8'-0"
9'-2 1/2"
8'-0"
9'-2 1/2"
Entry
G
G
G
G
GENDER NEUTRAL RESTROOM
GENDER NEUTRAL RESTROOM
FOWL
FOWL
STORAGE
STORAGE
MEP
MEP
16'-0"
11'-5 3/4"
16'-0"
11'-5 3/4"
KITCHEN KITCHEN KITCHEN KITCHEN
H
H
H
H
11 MEETING ROOM
MEETING ROOM
MEETING ROOM
MEETING ROOM
16'-0"
19'-11"
16'-0"
19'-11"
4'
4'
0'
4'-5 3/4"
4'-5 3/4"
0'
J
J
J
J
8'
8'
4
Plan
4
4
3
3
A
2
2
1
1
2
2
A400
Johnston Architects
West Elevation
1
North Elevation
H
G
3
F
E
4
FIRST FLOOR
MEP LOFT
SPRING POINT
D
C
1 A400
B
A
FIRST FLOOR
MEP LOFT
SPRING POINT 5'-6 1/2" 9'-5 1/2"
J
5'-6 1/2" 9'-5 1/2"
WINTHROP LIBRARY
DESCRIPTION PROGRESS SET
Author Checker
© 2019 JOHNSTON ARCHITECTS
Drawn Checked
A300
SHEET NO.
ELEVATIONS
SHEET TITLE
Section_Looking North
DRAWING ISSUE DATE 2019.08.07
Section_Looking West
Johnston Architects, PLLC 100 NE Northlake Way, Suite 200 Seattle, WA 98105 t 206.523.6150 f 206.523.9382
Enter address here
15'-0" 15'-0"
Elevations & Sections
Section Perspecive A-A
3
2
Johnston Architects
4
Exterior Views
5
Johnston Architects
Interior Views
Johnston Architects
6
Interior Views
8
7
Johnston Architects
9
Interior Views
11
10
Johnston Architects
Next Meeting October 17, 2019 1:00 PM at the Moses Lake Branch 418 East 5th Street, Moses Lake WA
Thank you for your leadership! Drive Safely