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SITXFIN009 Workplace Assessment Task 1 Observation Form Flipbook PDF
SITXFIN009 Workplace Assessment Task 1 Observation Form
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SITXFIN009 - Manage finances within a budget
WORKPLACE ASSESSMENT TASK 1 – OBSERVATION FORM This form is for the assessor’s use only.
E
This Observation Form outlines the specific criteria that the learner must demonstrate/perform while completing Workplace Assessment Task 1.
This form is to be completed by the learner’s assessor to document their observation of the learner’s performance in Workplace Assessment Task 1.
Task Overview
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This task requires the learner to discuss fund allocation of the organisation with at least two relevant colleagues, while being observed by the assessor. This task requires the learner to discuss the following while being observed by the assessor:
The organisation’s three-month operational budget.
The organisation’s current operating procedures
Identification of at least one priority for each operational factors of the organisation:
Staff requirement
o
Rostering requirement
o
Operating needs
o
Existing supplier requirement
o
New supplier requirement
Identification of at least two changes for each of the following based on priorities identified: o
Organisational income
o
Organisational expenditure
Finalisation of fund allocation for the following priorities for a three-month budget: o
Staff requirement
o
Rostering requirement
o
Operating needs
o
Existing supplier requirement
o
New supplier requirement
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o
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Instructions to the Assessor Before the assessment
o
Organisational operating procedures
o
Workplace documents containing information on the following: •
Organisation’s three-month budget
•
Staff and rostering requirements
•
Existing suppliers of the organisation
Review the items in this checklist and contextualise, as appropriate to the workplace context of the learner. This includes adapting the policies and procedures from the learner’s organisation required to present information
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Access and review information relating to workplace budget, such as:
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Discuss the resources required by the learner to complete the task, and ensure that they have access to these resources prior to the practical observation.
Discuss this assessment task with the learner, including the practical skills they need to demonstrate and the criteria to satisfactorily demonstrate each skill.
Review this form with the learner and address any queries or concerns they may have about it.
While observing the learner
For each practical skill listed in this Observation Form: o
Tick YES if you confirm you have observed the learner demonstrate/perform the practical skill.
o
Tick NO if you have not observed the learner demonstrate/perform the practical skill.
For skills where you ticked YES, indicate the date when you observed the learner demonstrate this skill.
For skills where you ticked NO, provide additional information on how the learner can satisfactorily demonstrate the practical skill for this task.
Write specific comments on the learner’s performance in each criterion. Your feedback/insights will help address any area(s) for improvement.
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After observing the learner
Complete all parts of the Observation Form, including the Assessor Declaration on the last page of this form. Your signature must be handwritten.
Learner Details
Learner Name
Title/Designation
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Assessor/Observer Details Assessor/Observer Name Training Organisation
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Relevant Qualifications Held
Assessment Context
☐ Learner’s Workplace
☐ Simulated Workplace
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Assessment Environment
☐ Direct Observation
Assessor must be physically present in the assessment environment.
Mode of Observation
☐ Observation via video recording
Learner and the assessment requirements must be present in the video recording.
Date of Observation
Workplace/Organisation State/Territory
☐ Opportunity for learner to discuss fund allocation and resource decisions in the workplace with at least two appropriate colleagues
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☐ At least two relevant colleagues to discuss fund allocation with.
Resources required for assessment
Observation Form © Precision RTO Resources
Colleagues refer to members of the organisation who are responsible for implementation of activities based on allocated budget.
☐ Organisation’s accounting software ☐ Organisational operating procedures ☐ Workplace documents and/or sources of information on the following: ☐ Organisation’s three-month budget ☐ Staff and rostering requirements ☐ Existing suppliers of the organisation
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Learner Assessment Briefing Date of assessment briefing
YES/NO
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The assessor confirms:
They have discussed with the learner the workplace task they are required to complete for this assessment.
☐ YES
☐ NO
2.
They have discussed with the learner the resources they are required to access to complete the workplace task.
☐ YES
☐ NO
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1.
The learner understands they will be assessed while completing this workplace task, as well as any document(s) they will complete as part of this task.
☐ YES
☐ NO
4.
They have discussed with the learner the instructions on how they are to undertake the workplace task.
☐ YES
☐ NO
5.
They have provided the learner guidance on how they can satisfactorily complete the task.
☐ YES
☐ NO
6.
They have discussed with the learner the practical skills (outlined below) they are required to meet to satisfactorily complete the task.
☐ YES
☐ NO
7.
They have addressed the learner’s questions or concerns about the workplace task and the assessment process.
☐ YES
☐ NO
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3.
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OBSERVATION FORM During the discussion of fund allocation, learner:
Date Observed
Assessor’s comments
Identifies at least two relevant colleagues for discussion.
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1.
YES/NO
Colleagues refer to members of the organisation who are responsible for implementation of activities based on allocated budget. Check at least two relevant colleagues identified by the learner for discussion. ☐ Department staff
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☐ Purchase manager
☐ YES ☐ NO
☐ Sales manager
☐ Events manager
☐ Accounts manager
2.
Describes the purpose of the discussion.
☐ YES ☐ NO
The purpose of the discussion is to allocate funds according to the budget and resource priorities.
3.
Discusses budget.
the
organisation’s
three-month
☐ YES ☐ NO
Budget refers to the estimated revenue or expense an organisation plans on using for a specific activity/project for a three-month period This must correspond to the organisation’s three-month budget document accessed and reviewed in this task.
SA
For example, the three-month budget of the organisation could be $150,000 i.e. $50,000 per month for routine operations.
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During the discussion of fund allocation, learner:
4.
Discusses the organisation’s current operating procedures.
YES/NO
Date Observed
Assessor’s comments
☐ YES ☐ NO
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Operating procedures refer to the general process to follow when carrying out routine tasks in the organisation. Discussion must focus on review of operating procedures to identify resource requirements and priorities.
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This must correspond with the information in the organisation’s operating procedures document accessed and reviewed in this task.
For example, if the operating procedure being discussed is for ensuring clean and hygienic hotel premises, the review will indicate the staff requirements for daily cleaning and maintenance.
5.
Discusses organisational priorities for fund allocation.
Organisational priorities refer to operational factors the organisation should be focused on acquiring based on the following:
Current operational procedures identified
Three-month budget identified
Priorities identified must be agreed by both colleagues.
At a minimum, priorities identified must include ALL of the following operational factors a.
At least one priority for staff requirement
☐ YES ☐ NO
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Staff requirement refers to the need to hire more staff across various job roles to carry out the operations of the organisation.
Identified priority must be assessed based on most important to obtain to fulfill the operational procedure needs. This must correspond to staff and rostering requirements document accessed and reviewed in this task. For example, a priority for staff requirement may be to recruit more staff in the events team for a hotel.
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b.
At least one priority for rostering requirement. Rostering requirement refers to the allocation of specific duties to the staff on a day-to-day basis. Identified priority must be assessed based on most important tasks to be completed to fulfill the operational needs.
Date Observed
Assessor’s comments
☐ YES ☐ NO
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Rostering requirement priority must be evaluated to identify any possible impacts to completing operational needs
YES/NO
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During the discussion of fund allocation, learner:
This must correspond to staff and rostering requirements document accessed and reviewed in this task For example, a priority for rostering requirement may be to cross-train staff so that rostering can be done based on urgent requirements without increasing total staff members. Its impact of staff requirements is to reduce the total staff requirements.
c.
At least one priority for operating need.
☐ YES ☐ NO
Operating need refers to the requirement of any physical resource to address the operating procedure.
SA
For example, if the organisation’s operating procedure requires that there must be 24*7 power back up, suitable resources would be needed to ensure power in cases of power cut.
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d.
At least one priority for existing supplier requirement. Existing supplier requirement refers to discussing the resources required from the existing list of suppliers to address the operational procedures.
Date Observed
Assessor’s comments
☐ YES ☐ NO
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This must correspond with existing suppliers of the organisation document accessed and reviewed in this task.
YES/NO
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During the discussion of fund allocation, learner:
For example, according to the operational procedures, there would be a themed food festival every quarter for which new resources would be required from existing suppliers.
e.
At least one priority for new supplier requirement.
☐ YES ☐ NO
New supplier requirement refers to resources required to address the operational procedures that are not being supplied by existing suppliers.
For example, if the current operational procedures include hosting outdoor events, new suppliers may be required for the required setup.
6.
Identifies at least two changes to organisational income based on the identified priorities.
☐ YES ☐ NO
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Changes to organisational income refers to projected increase or decrease in the profit over the three-month budget cycle because of fulfilling the priorities across various operational factors.
For example, if the staff requirement of hiring more staff in the events team is fulfilled, the organisation will be able to organise more number of events and the income from event will increase.
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7.
Identifies at least two changes to organisational expenditure based on the identified priorities. Changes to organisational expenditure refers to projected increase or decrease in the spendings over the three-month budget cycle because of fulfilling the priorities across various operational factors.
Date Observed
Assessor’s comments
☐ YES ☐ NO
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For example, if the staff requirement of hiring more staff in the events team is fulfilled, the organisation’s fixed cost of wages will increase.
YES/NO
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During the discussion of fund allocation, learner:
8.
Finalises fund allocation for the three-month budget of the organisation.
Discussion will include calculating or estimating the amount of money to be distributed for each priority for each month based on the organisational three-month budget.
The allocated funds must total to the three-month budget of the organisation identified in this task i.e. $150,000. Allocation of funds must be agreed by learner and appropriate colleague Allocated funds must correspond to each priority identified in this task.
At a minimum, allocated funds must be for all of the following organisational factors: a.
Staff requirement
☐ YES ☐ NO
For example, if organisational threemonth budget is $150,000, staff requirement funds will be $30,000 i.e. $10,000 per month.
b.
Rostering requirement
☐ YES ☐ NO
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For example, if organisational threemonth budget is $150,000, staff requirement funds will be $15,000 i.e. $5,000 per month.
c.
Operating needs
☐ YES ☐ NO
For example, if organisational threemonth budget is $150,000, staff requirement funds will be $60,000 i.e. $20,000 per month.
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d.
Existing supplier requirement For example, if organisational threemonth budget is $150,000, staff requirement funds will be $30,000 i.e. $10,000 per month.
e.
New supplier requirement
Date Observed
Assessor’s comments
☐ YES ☐ NO
☐ YES ☐ NO
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For example, if organisational threemonth budget is $150,000, staff requirement funds will be $15,000 i.e. $5,000 per month.
YES/NO
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During the discussion of fund allocation, learner:
9.
Seeks and provides feedback to the colleagues during the discussion. In demonstrating this, learner:
Informs colleagues of organisational priorities for budget requirement
☐ YES ☐ NO
Suggests how to allocate funds based on priorities
☐ YES ☐ NO
Asks for guidance on allocation of funds based on resource priorities.
☐ YES ☐ NO
Provides relevant responses to the person’s questions
☐ YES ☐ NO
Uses correct words to convey that inputs are being sought for fund allocation, such as ‘Could you please provide your feedback on…’
☐ YES ☐ NO
Explains concepts or jargons related to budget terminology that are unclear to audience
☐ YES ☐ NO
Uses simple words and sentences to explain resource use for fund allocation
☐ YES ☐ NO
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Assessor Declaration By signing here, I confirm that I have observed the learner, whose name appears above discuss fund allocation of the organisation with at least two relevant colleagues.
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I confirm that the information recorded on this Observation Form is true and accurately reflects the learner’s performance during their completion of the workplace task. Assessor’s signature Assessor’s name
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Date signed
SA
END OF OBSERVATION FORM
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