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ACES-Proposal-2


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ACES - ABA Schedules Proposal Prepared for ACES by Adam Silver — [email protected]

1

Deliverables Highlighted Green- Phase 1

Highlighted Orange/Yellow- Phase 2

Highlighted Red- Not applicable

Initial Series- Standard Matching

2

Initial Series- Group Scheduling

3

Assessment Scheduling

Optimization- Client Utilization

4

Optimization- Availability Management

Optimization- Better BI Series Matching

5

Maintenance- Client Self-Service

Maintenance- One-O

Schedule Changes

6

Maintenance- Client Communications

General- Integrations

7

General- User Interface

General- Di

erentiators

8

General- Timekeeping

General- EVV

9

Overview- Additional

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ACES Onboarding & Implementation Strategy 

8-week Onboarding & Implementation Plan/Strategy

Pre-Onboarding & Implementation



Initial Implementation Meeting



Establish Implementation Roadmap w/ ACES Team 

 

Identify all key stakeholders in the Implementation Process



Review &



Establish communication method and protocol 

 

 

Set clear expectations, outcomes, and deliverables for Onboarding & Implementation

nalize Implementation schedule 

Hierarchy, who, how, etc

Review and answer all operational questions that have been identi



Scheduling Infrastructure & Work



Pod Organization & Hierarchy



Scheduling Standard Operation Procedures



Work Order System

ed 

ows

Answer all questions client has about the Onboarding & Implementation process

Onboarding - 4 weeks







Work

ow & Optimization Set-Up



Organization of all data based on scheduling infrastructure and framework



Create custom settings based on required work



Establish Pods, Regions, States, Branches, etc



Establish required SOP’s as needed 

ows, etc

Migration of all data



Users



Treatment sta



Clients

Users



Establish all users, usernames, and passwords



Establish all security settings



Create unique system authority and access per user

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Implementation & Training - 4 weeks



After all migration of data and set-up is completed, the Training Phase of Implementation will commence



Training will be provided for all User Types, with a concentration on Schedulers, Reschedulers & Support sta

.  



Various types of training will be implemented based upon the user types and roles



ABA Schedules’ Training curriculum will progress through Basic to Advanced Training of all features and work



ows

Training of the Schedulers, Reschedulers and Support sta

will consist of approximately 4 separate

trainings designed to build basic to advanced competency of all features and work



ows 

Management and Clinical Supervisors will require 2-3 trainings and virtual/video library will be available for ongoing support



Clinical Behavioral Interventionists will require 1 training that can be completed virtually 



Virtual / Video training library will be developed to support clients/guardians



At the conclusion of training, all user types and roles will be able to successfully execute all established deliverables prior to Go Live date





Roles and User Types to be trained/supported during Implementation



Schedulers, Reschedulers & Support



Clients / Guardians



Management



Clinical Supervisors



Clinical Behavioral Interventionists



Front Desk / Admin 

Training



ABA Schedules’ Training will consist of a variety of training methods to support all users and learning styles throughout the organization.  





Visual



Auditory



Written 



Hands-On

ABA Schedules is able to provide in-person training and support throughout the Implementation process as desired by ACES



ABA Schedules will o



ABA Schedules will create and generate a comprehensive training video library tailored to support all users

er Comprehensive Virtual Training for all Users

throughout implementation, as well as to provide ongoing training and onboarding of new employees



Video Training Will Consist of:



Comprehensive Demo & Overview of ABA Schedules and Capabilities



Video catalogue of training speci

c to all features and work

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ows

 

Videos will be tailored speci

c to each user type and role

At the conclusion of training, ABA Schedules will o

er and support a “Demo / Practice Day” prior to Go Live

launch

Timeline Development/Onboarding/Training

Project Scope—

Inclusions and Exclusions What's included Now— 

SaaS Web based Scheduling Software



Mobile App



Statistics



White Labeling



Premium Support



REST API



Revisions



Training



Implementation



Onboarding

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Low Estimate

High Estimate

4 Months

6 Months

The Future— 

Automation



On-Demand Appointments

Onboarding/Implementation

SUBTOTAL

$160,000.00

s

Description

Item

Quantity

Onboarding/Implementations/Training

$80,000.00

1 Unit

$80,000.00

Development

$80,000.00

1 Unit

$80,000.00

Total

$160,000.00

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Price

SUBTOTAL

Monthly Usage/Licensing (3

$50,400.00

Year Commitment)

Description

Item

Quantity

Usage & Licensing (Per Client per month)

$12.00

4200

Unit

*Enterprise for Version 2 of ABA Schedules is $15/client/month, but we are discounting to $12/client/month

Total

$50,400.00

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Price

$50,400.00

ACES Implementation Considerations 1) How long do you estimate it will take to complete implementation of your proposed platform solution(s)?

4-6 months

2) How many people will you need from the ACES side to complete the implementation?

1 expert who knows the organization's internal structure and scheduling needs and processes. This person will be our main point of contact throughout onboarding/implementation.

3) Any special skills needed for the implementation? (e.g. data ETL, speci

c coding language, Report

Visualization, and so on)

ACES will need a team to build the integrations with our REST API.

4) Will you need remote work access?

No

5) What is your release and upgrade schedule? What version would ACES go live with?

ABA Schedules Version 2

Quarterly upgrades

6) Is an API available? If yes, please describe implementation support

Yes. ACES will build the integrations they need using the ABA Schedules REST API. ACES should provide a sample schedule, user data, and constraints

7) What is your annual downtime?

7 hours

8) Can the platform handle the number of potential users based on the volume / headcounts given?

Yes

9) Please describe current security certi

cations.

JSON Web Token (JWT) authentication

In transit & at rest encryption

HIPAA Compliant architecture & services

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Questions 1) Once ACES receives REST API documentation how long do you need to build minmimum integration and full integration with other technologies?

ACES will build the integrations they need using the ABA Schedules REST API. ACES should provide a sample schedule, user data, and constraints

2) How long will it take ACES to provide us with the necessary data for users, schedules, constraints, availabilities, etc.

17

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Ready to take the next step? Get in contact with us Email: [email protected] / Web: www.abaschedules.com

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