ACES - ABA Schedules Proposal Prepared for ACES by Adam Silver —
[email protected]
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Deliverables Highlighted Green- Phase 1
Highlighted Orange/Yellow- Phase 2
Highlighted Red- Not applicable
Initial Series- Standard Matching
2
Initial Series- Group Scheduling
3
Assessment Scheduling
Optimization- Client Utilization
4
Optimization- Availability Management
Optimization- Better BI Series Matching
5
Maintenance- Client Self-Service
Maintenance- One-O
Schedule Changes
6
Maintenance- Client Communications
General- Integrations
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General- User Interface
General- Di
erentiators
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General- Timekeeping
General- EVV
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Overview- Additional
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ACES Onboarding & Implementation Strategy
8-week Onboarding & Implementation Plan/Strategy
Pre-Onboarding & Implementation
Initial Implementation Meeting
Establish Implementation Roadmap w/ ACES Team
Identify all key stakeholders in the Implementation Process
Review &
Establish communication method and protocol
Set clear expectations, outcomes, and deliverables for Onboarding & Implementation
nalize Implementation schedule
Hierarchy, who, how, etc
Review and answer all operational questions that have been identi
Scheduling Infrastructure & Work
Pod Organization & Hierarchy
Scheduling Standard Operation Procedures
Work Order System
ed
ows
Answer all questions client has about the Onboarding & Implementation process
Onboarding - 4 weeks
Work
ow & Optimization Set-Up
Organization of all data based on scheduling infrastructure and framework
Create custom settings based on required work
Establish Pods, Regions, States, Branches, etc
Establish required SOP’s as needed
ows, etc
Migration of all data
Users
Treatment sta
Clients
Users
Establish all users, usernames, and passwords
Establish all security settings
Create unique system authority and access per user
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Implementation & Training - 4 weeks
After all migration of data and set-up is completed, the Training Phase of Implementation will commence
Training will be provided for all User Types, with a concentration on Schedulers, Reschedulers & Support sta
.
Various types of training will be implemented based upon the user types and roles
ABA Schedules’ Training curriculum will progress through Basic to Advanced Training of all features and work
ows
Training of the Schedulers, Reschedulers and Support sta
will consist of approximately 4 separate
trainings designed to build basic to advanced competency of all features and work
ows
Management and Clinical Supervisors will require 2-3 trainings and virtual/video library will be available for ongoing support
Clinical Behavioral Interventionists will require 1 training that can be completed virtually
Virtual / Video training library will be developed to support clients/guardians
At the conclusion of training, all user types and roles will be able to successfully execute all established deliverables prior to Go Live date
Roles and User Types to be trained/supported during Implementation
Schedulers, Reschedulers & Support
Clients / Guardians
Management
Clinical Supervisors
Clinical Behavioral Interventionists
Front Desk / Admin
Training
ABA Schedules’ Training will consist of a variety of training methods to support all users and learning styles throughout the organization.
Visual
Auditory
Written
Hands-On
ABA Schedules is able to provide in-person training and support throughout the Implementation process as desired by ACES
ABA Schedules will o
ABA Schedules will create and generate a comprehensive training video library tailored to support all users
er Comprehensive Virtual Training for all Users
throughout implementation, as well as to provide ongoing training and onboarding of new employees
Video Training Will Consist of:
Comprehensive Demo & Overview of ABA Schedules and Capabilities
Video catalogue of training speci
c to all features and work
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ows
Videos will be tailored speci
c to each user type and role
At the conclusion of training, ABA Schedules will o
er and support a “Demo / Practice Day” prior to Go Live
launch
Timeline Development/Onboarding/Training
Project Scope—
Inclusions and Exclusions What's included Now—
SaaS Web based Scheduling Software
Mobile App
Statistics
White Labeling
Premium Support
REST API
Revisions
Training
Implementation
Onboarding
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Low Estimate
High Estimate
4 Months
6 Months
The Future—
Automation
On-Demand Appointments
Onboarding/Implementation
SUBTOTAL
$160,000.00
s
Description
Item
Quantity
Onboarding/Implementations/Training
$80,000.00
1 Unit
$80,000.00
Development
$80,000.00
1 Unit
$80,000.00
Total
$160,000.00
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Price
SUBTOTAL
Monthly Usage/Licensing (3
$50,400.00
Year Commitment)
Description
Item
Quantity
Usage & Licensing (Per Client per month)
$12.00
4200
Unit
*Enterprise for Version 2 of ABA Schedules is $15/client/month, but we are discounting to $12/client/month
Total
$50,400.00
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Price
$50,400.00
ACES Implementation Considerations 1) How long do you estimate it will take to complete implementation of your proposed platform solution(s)?
4-6 months
2) How many people will you need from the ACES side to complete the implementation?
1 expert who knows the organization's internal structure and scheduling needs and processes. This person will be our main point of contact throughout onboarding/implementation.
3) Any special skills needed for the implementation? (e.g. data ETL, speci
c coding language, Report
Visualization, and so on)
ACES will need a team to build the integrations with our REST API.
4) Will you need remote work access?
No
5) What is your release and upgrade schedule? What version would ACES go live with?
ABA Schedules Version 2
Quarterly upgrades
6) Is an API available? If yes, please describe implementation support
Yes. ACES will build the integrations they need using the ABA Schedules REST API. ACES should provide a sample schedule, user data, and constraints
7) What is your annual downtime?
7 hours
8) Can the platform handle the number of potential users based on the volume / headcounts given?
Yes
9) Please describe current security certi
cations.
JSON Web Token (JWT) authentication
In transit & at rest encryption
HIPAA Compliant architecture & services
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Questions 1) Once ACES receives REST API documentation how long do you need to build minmimum integration and full integration with other technologies?
ACES will build the integrations they need using the ABA Schedules REST API. ACES should provide a sample schedule, user data, and constraints
2) How long will it take ACES to provide us with the necessary data for users, schedules, constraints, availabilities, etc.
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Ready to take the next step? Get in contact with us Email:
[email protected] / Web: www.abaschedules.com
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