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Employee Handbook Draft Flipbook PDF
Employee Handbook Draft
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aMoon Employee Handbook
Table of Contents
SECTIONS
1. Welcome from Dr. Yair Schindel
2. aMoon History & Background – How it was founded (aMoon in the news (links to articles published about aMoon and associated activity) 3. Vision/Mission/Strategy 4. Values/Culture 5. Organizational Development & Training Activities (Lunch & Learn, Conferences/External Training Approval) 6. Portfolio Companies Listing 7. Organizational Chart 8. Code of Conduct
Assisting with Development
In development with Shiran Yair/Shiran/Rebecca and Rebecca In development with Shiran Yair/Rebecca/Shiran and Rebecca From retreat Yair/David ? Yair/David
David/Dasha Talia/Guy Yair/David Yair/David/Michal
9. Investment Engine/Training Isaac/David 10. Corporate Policies a. Valuation b. Privacy c. IT (being developed by Doron) Electronic Communication d. Record Keeping e. Advertising f. Cyber g. Respectful Workplace Behavior Policy h. Employee Hotline i. Recruitment and Selection Policy j. Hours of Work (Completed) k. Travel Policy l. Reimbursement of Expenses 1. Compliance • Anti-Money Laundering • Conflict of interest (Investment in Companies)
Status
Policy Committee
Michal/Irena/Dasha
Completed Daniel to send Ask David for pipeline etc
Due
Pocket Items
31/1
31/1
10/2
Yes Yes
2. aMoon Job Board and Employee Referrals 3. 10Bis Lunch order procedure/ordering food in the evening
Dasha/David
Elinor
4. Office Food Order Policy 5. Performance Review Process 6. aMoon Social Activities – Annual Retreat 7. Marketing / Communication Guidelines / external communication guidelines 8. (signatures etc) 9. Meeting Schedule 10. Employee Handbook Sign Off
Elinor Dasha Dasha/Talia/Guy
Talia/Michal/Irena Dasha/David Dasha
In development with Elinor In development with Elinor
Yes
Welcome from Dr. Yair Schindel
Dear {Name},
Welcome to aMoon! We are pleased that you have joined us, and we look forward to welcoming you personally. We believe that every new team member helps to make aMoon successful. Each person is valued for who they are and for their contribution to the company’s goals. We hope that you will be passionate about your new position at aMoon, a proud member of our team, and that together will achieve our goal of accelerating cure. This employee handbook provides you with valuable information regarding key compliance and corporate policies, organizational practices and procedures, and relevant information regarding your employment. Employees should familiarize themselves with the contents of this handbook as soon as possible, for it will provide you with a closer look at aMoon and answer many of your questions. We hope that your experience at aMoon will be challenging, enjoyable and rewarding. As CoFounder and Managing Partner, I welcome you as a valuable member of our winning team. We are excited to have you with us.
Sincerely, Dr. Yair Schindel Co-Founder & Managing Partner
Background
Vision/Mission/Strategy
1) Generate exceptional returns for aMoon I, II & Velocity investors: Average >25% annual gross IRR or >3X cash on cash
2) Make a positive impact on Israel & globally: (a) Accelerate Cure: Create healthcare products and services that treat >10M patients (b) Build a national growth engine: Build or fund >60 companies Generate >$10B in value Create >10,000 jobs (c) Strengthen HealthTech bridges between Israel and the world: Import 180 top talents back home (average of 3 per company) Export 60 “ambassadors” abroad (average of 1/Co)
Values/Culture
Organizational Development & Training Activities (Lunch & Learn, Conferences/External Training Approval)
Portfolio Companies Please see the back of the employee handbook for a copy of current listing of our portfolio companies.
Organizational Chart Please see the back of the employee handbook for a copy of current organizational chart.
Code of Conduct
Below is the Code of Conduct of aMoon. Employees and Directors of aMoon fund shall: 1. 2. 3.
4. 5. 6. 7. 8. 9. 10. 11. 12. 13.
14.
15. 16. 17. 18. 19. 20.
Act with integrity, competence, dignity and in an ethical manner when dealing with investors, portfolio companies and fellow employees. Ensure fairness and objectivity in all activities. Treat fellow employees, colleagues, contractors and visitors in a cooperative, fair, dignified, professional and open manner, consistent with the principles of fair treatment and non-discrimination; Use reasonable care and exercise independent professional judgment. Respect and protect the right of privacy of all people, including coworkers, clients, contributors, and beneficiaries. Not knowingly participate or assist in any violation of the laws and regulations which apply to aMoon. Comply with all Company Policies and Procedures and relevant statutory regulations. Not engage in any professional conduct involving dishonesty, deceit or fraud. Be truthful not make any statements that misrepresent aMoon. Promote public confidence in the Fund Always act for the benefit of aMoon. Strive to meet performance standards at the highest possible level. Not solicit gifts, hospitality or benefits from investors, business partners, portfolio companies or other external party, and must not accept or give any gift, hospitality, or benefits that is likely to influence the commercial decision making of the receiver of the gift. Disclose to aMoon all matters that reasonably could be expected to interfere with their duty to the fund or ability to make unbiased and objective recommendations, including, for an example, beneficial ownership of securities or other investments related. Ensure that any transactions for aMoon shall have priority over personal beneficial transactions. Avoid any personal transactions that may impact adversely on the company's interests. Safeguard non-public information about the fund, the investors and the portfolio companies. Encourage growth and self-improvement in yourself and your co-workers. Exhibit respect for co-workers, clients, and any other contacts. Treat investors with objectivity and fairness, avoiding even the appearance of favoritism.
Reporting of breaches of this code. 1. Employees and Directors must immediately report any breaches of this policy to the compliance officer. 2. Reporting breaches of this policy is an important element of ensuring that this policy is effective. The confidentiality of any person reporting any breach (or suspected breach) will be respected and employees and directors.
9.
Investment Strategy
aMoon Investment Process & Engine
Policies a. b. c. d. Cyber e. Respectful Workplace Behavior Policy f. Employee Hotline g. Recruitment and Selection Policy h. Hours of Work (Completed) i. Travel Policy Reimbursement of Expenses
Valuation Privacy
IT & Electronic Communications The Fund encourages the use of electronic communications and provides an email address to its employees and directors. The email is hosted and supported by Google. Employees must use the Fund’s email in all work-related matters. Email accounts should not be considered the property of the individual user who is assigned an account. Anyone who has a communication intended for distribution to the entire investors community requires the approval and review the Managing Partner or Chief Legal Counsel. Chain letters, obscene messages, harassing messages, and unsolicited political messages are prohibited. Email that violates any Fund policy or is otherwise used for an illegal purpose is prohibited. Record Keeping & Documents Destruction the Fund shall keep proper and complete books of the signed subscription agreement and of account, which will allow the preparation of the Fund's Financial Reports, in accordance with United States Generally Accepted Accounting Principles. The General Partner shall cause all such books of account to be kept for a minimum of 5 years from the date on which they are prepared. These books and records shall at all times be maintained at the principal office of the Fund, and, to the extent permitted by applicable law, shall be maintained in electronic format. Advertising Advertisement by the Company is subject to prior approval by the Director of Communication, CLO and VP Finance and one of the partners.
“Advertisement” means any written communication addressed to more than one person or any notice or announcement in any publication or by radio or television which offers any analysis, report or publication regarding the fund, investors or portfolio company, as directed to, otherwise sent to, or made available (via a website or otherwise). 1. The Fund must not use specific recommendations about securities in Advertisements including any graph, chart, formula or other device for making securities decisions. 2. Performance data must be presented fairly and in a non-misleading manner. A.4. Any Advertisement regarding a portfolio company must receive the portfolio company’s approval prior to such Advertisement. Any marketing of the Fund must be conducted in accordance with paragraph (A) above. Any offering documents or other investor communications must be reviewed by the COO. Specific Marketing Considerations 1. Use of Placement Agents and Solicitors Any placement agent for the Fund offering made in the United States to any U.S. governmental entity must: (x) (i) be a broker-dealer registered with FINRA, (ii) a SEC registered investment adviser, or (iii) a registered municipal advisor, and (y) act according to a written agreement with the Fund that includes, if applicable, pay-to-play restrictions in accordance with Rule 206(4)-5 under the Advisers Act (the “Pay-to-Play Rule”).
Cyber
Respectful Workplace Behavior Policy
Copy policy Employee Hotline
Recruitment and Selection Policy Policy in Development
Hours of Work Copy Policy
Travel Policy & Reimbursement of Expenses Copy Policy
Compliance
“Simply put, corporate compliance means having internal policies and procedures designed to prevent and detect violations of applicable law, regulations, rules and ethical standards by employees, agents and others. It involves legal risk management and internal controls.” (ethicslawyer.com (Phillip E. Johnson, Johnson & Webbert, LLP) What does compliance mean for our employees? As the Fund personnel, you are responsible for carrying out your job responsibilities in a professional, conscientious, and ethical manner, and in accordance with all applicable laws, regulations, rules, and policies. You are also responsible for reporting to management any actions or behaviors you believe, in good faith, violate ethical practices, law, or regulation. You may report such actions without fear of reprisal or retaliation. However, if you fail to report these violations, you may be subject to disciplinary procedures. You must cooperate in the investigation of any unethical action or illegal activity. You are responsible for seeking supervisory advice if you have doubts or are unclear about what the right action is to stay compliant. You may also request advice from the Compliance Officer. The Fund promotes professional excellence and encourages open and honest communication among all personnel.
Anti-Money Laundering Conflict of interest (Investment in Companies)
10bis Card
10 bite card is a magnetic card that allows employees to order meals according to the budget approved by the employer (eg NIS 25 per day or NIS 500 per month) and the charge for the meal is transferred to the employer (and is considered a tax benefit for the employee). When the price of the meal is higher than the budget set, the employee can complete it in cash or give a standing order to charge the excess amount on his credit card. The Bessen Service is linked to more than 5,000 restaurants throughout the country. The Amon Trust grants every employee in the fund a credit card, A. 50 NIS for lunch order.
B. NIS XX for ordering dinner, starting at 19:30 for employees who stay at the fund's offices late. The employee will be charged his monthly salary at the tax value for actual use of the card. The fund's administrative staff sometimes makes centralized orders for employees and will be happy to help guide how to use the card. To order meals using the card independently and for more information please go to www.10bis.co.il
With appetite!