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Outreach Engagement Team Flipbook PDF
Outreach Engagement Team
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O U T RE AC H EN G AG EM EN T TEA M
ASAP ACE Recruitment & Enrollment
The City University of New York Office of Academic Affairs Created April, 2020 Photography by: Shannon Taggart Copyright © 2020 by Office of Academic Affairs, City University of New York. All rights reserved. ASAP® is a registered trademark of The City University of New York. For questions about the ASAP ACE Recruitment & Enrollment, please contact Richard Suarez, ASAP Outreach and Alumni Engagement Specialist at [email protected]
Table of Contents Community Outreach ...................................................................................... 2 University Viewbook ...............................................................................................2 Student Search ........................................................................................................2 Counselor Facing: ....................................................................................................3
Outreach Resources ........................................................................................ 3 New York City Subway System .................................................................................3 CUNY Application ....................................................................................................4
CUNY Admissions ............................................................................................ 4 DISCOVER CUNY ASAP .................................................................................... 4 CUNY Admissions ............................................................................................ 5 DISCOVER CUNY ASAP .................................................................................... 5 CUNY Admission and Enrollment Changes ....................................................... 6 ASAP Enrollment Changes ............................................................................... 7 ASAP Video .............................................................................................................7 Application/Interest Forms ......................................................................................8 Virtual ASAP Enrollment ..........................................................................................8
A S A P
A C E
R E C R U I T M E N T
&
E N R O L L M E NT
We’ve got your back, your books, and your MetroCard In 2007, New York City Center for Economic Opportunity (CEO) supported the launch of Accelerated Study in Associate Programs (ASAP) to support the growth of college graduates in New York City. ASAP is now the largest success program of the best Urban University in the world, CUNY, committed to graduate at least 50% of students. ASAP Supports associate-degree seeking students at Borough of Manhattan, Bronx, Hostos, Kingsborough, LaGuardia, and Queensborough. In addition, ASAP offer 2 + 2 program options at Medgar Evers College, College of Staten Island, and New York City College of Technology. Recently, ASAP is now available as the Accelerate, Complete,
CUNY ASAP Partner Colleges Borough of Manhattan Community College Bronx Community College College of Staten island Hostos Community College Kingsborough Community College LaGuardia Community College Medgar Evers College New York City College of Technology Queensborough Community College CUNY ACE Partner Colleges John Jay College of Criminal Justice Lehman College
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Engage (ACE) program at John Jay College and Lehman College to support students earn their bachelorette degree in 4 years of less. For over 13 years, ASAP continues to support students by providing an array of academic and financial support services. The financial resource comes in the popular form of an MTA MetroCard. Once a student completes the enrollment process with ASAP, further financial resources begins to strengthen the student’s satisfaction by alleviating the cost of tuition payments for students in receipt of partial financial aid. Textbook assistance and other campus based financial support services make ASAP the perfect pathways for students to pursue their associate degree. ASAP is an academic success program focused on structured pathways for full-time students. To ensure students receive a balance between their city lives, ASAP offers block course schedules, supplemental instruction for developmental education, winter and summer tuition waivers. ASAP supports transcends beyond the financial and alignment of college resources, ASAP also provide students one-on-one personalized advisement, career development, and tutoring.
Community Outreach The ASAP Central Office develops relationships with city agencies, communitybased organizations, and critical university offices such as University Admissions and Communications to support early ASAP awareness among students who may enter one of the nine CUNY colleges offering ASAP. The team leads the development of large-scale marketing campaigns and provides information to prospective students, college access counselors, CUNY offices, and city agencies to foster early engagement. Before students begin the CUNY application process, the community is able to learn about ASAP through the following stages:
University Viewbook Each year, the ASAP Central Office works with University Admissions to cover ASAP in the University Viewbook. This recruitment tool, which provides information on academic offerings and student life across the university system, is available on the Central Admissions website and distributed to prospective students at admissions events throughout the city.
Student Search ASAP works with the University Admissions and Marketing team to identify via College Board Search Lists, students who may attend CUNY, and show interest in ASAP based on PSAT testing data. The College Board Search is an integrated enrollment solution designed to help institutions find students, focus recruitment strategies, and improve marketing return on investment. 2
Counselor Facing: The ASAP Central Office hosts a series of workshops each year for college access professionals. In addition to networking, the workshops allow access staff the opportunity to learn about ASAP, CUNY Start/Math Start, Financial Aid, and general CUNY admissions procedures.
External Stakeholders ASAP outreach includes regular collaboration with city agencies that are central access points to underserved and non-traditional students. Partnerships are primarily designed to offer organizations the opportunity to present critical resources to the populations they serve. Agency partners such as the New York City Housing Authority (NYCHA) and Human Resources Administration’s (HRA) JobsPlus receive training on the CUNY application and financial aid processes, deliver ASAP messaging.
Outreach Resources New York City Subway System The New York City Metropolitan Transit Authority serves as the hub of many of the ASAP outreach marketing billboards. Our outreach expands throughout the city through Bus, subway, stations, and screen ads.
STAYONTRACK. GRADUATEONTIME.
STAYONTRACK. GRADUATEONTIME.
WE’VEGOT YOURBACK.
WE’VEGOT YOURBACK.
ANDYOUR ANDYOUR BOOKS. METROCARD.
ANDYOUR ANDYOUR BOOKS. METROCARD.
CUNY ASAP provides students with dedicated advisors, textbooks, free unlimited MetroCards and more.
CUNY ASAP provides students with dedicated advisors, textbooks, free unlimited MetroCards and more.
Learn how you can join: cuny.edu /asap
Learn how you can join: cuny.edu /asap
cunyasap
cunyasap
cunyasap
cunyasap
THE CITY UNIVERSITY OF NEW YORK
THE CITY UNIVERSITY OF NEW YORK
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CUNY Application ASAP is represented on the CUNY application and select university admission pages, allowing students to learn about the program and indicate interest during the application phase.
CUNY Admissions
DISCOVER CUNY ASAP
Hi {#First Name#}, I am thrilled that you are considering a degree from CUNY and that you are interested in joining our Accelerated Study in Associate Programs (ASAP). This highly successful program is committed to supporting students from entry to graduation. As a CUNY ASAP student, you will receive:
• • • •
A dedicated ASAP advisor to guide your progress • Career and academic support services Textbook support to reduce (or eliminate) the cost of textbooks Free unlimited MetroCards Tuition assistance (for students in receipt of financial aid)
ASAP is offered at nine CUNY colleges in all five boroughs. Also, an exciting new ASAP-like program called ACE, which provides the same benefits as ASAP, is available to eligible students at Lehman College. ASAP has helped thousands of students to stay on track and graduate on time, and it can help you too! Visit the CUNY ASAP page and learn more… Sincerely, Mark Ciolli University Executive Director of Admissions & Recruitment 4
CUNY Admissions DISCOVER CUNY ASAP Hi {#First Name#}, Thank you for applying to CUNY! While you take the time to consider your options, I encourage you to take the time to learn about one of our most successful programs, Accelerated Study in Associate Programs (ASAP). CUNY ASAP has helped thousands of CUNY students to graduate with an associate degree as quickly as possible, and it can help you too! CUNY ASAP helps to remove many of the financial, academic and personal obstacles to earning a degree. Don't just take my word for it: "Thanks to the guidance and resources that I received as a CUNY ASAP student, I was able to get on a path to realize success beyond my wildest dreams. I had a lot of personal obstacles, but because of encouragement I received from my ASAP Advisor, I earned my Associate degree at Hostos. I then continued to City College, where I earned my BA, and recently graduated from the CUNY School of Law." - Avery Toledo, CUNY Alumnus As an ASAP student, you will receive: •
A dedicated ASAP advisor to guide your progress
•
Career and academic support services
•
Textbook support to reduce (or eliminate) the cost of textbooks
•
Free unlimited MetroCards
•
Tuition assistance (for students in receipt of financial aid)
Visit the CUNY ASAP page to learn more about eligibility and steps to join.
Sincerely, Mark Ciolli University Executive Director of Admissions & Recruitment
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CUNY Admission and Enrollment Changes Due to current CDC guidelines, the university has enacted changes to student enrollment, and we have been hard at work making sure that your concerns are addressed. Please take a moment to review the following updates:
University Admission Office The University Admission Office continues to review applications submitted by your students. Our timeline for notifying applicants remains the same, and we are here should you or your students need to get in touch with us.
New Applicants to CUNY Students who would like to be considered for the Fall semester, but have not previously applied, should submit the CUNY Application and indicate their choices. Our office will continue reviewing new applications and operate on a rolling admission basis.
Commitment Deposit Dates Please click here to review the Commitment Deposit Dates for our colleges. Many of our colleges have indicated that they are flexible about when the commitment deposit is received and will work with your students after May 1st.
College Exploration Your students can explore our colleges virtually. For information about campus exploration and contact information, continue to visit this page.
Financial Aid Verification The university is developing a process by which students can upload verification documents electronically. The same process will be available for other enrollment functions that have previously required the submission of paper documents. Students who have received verification requests with a specific timeframe can be reassured that we will honor verifications submitted after the indicated timeframe.
Grade Changes Many of your schools are considering changes to grading your students this term. We ask that you share with us any finalized plans, and rest assured that we will take into account the challenges currently impacting your students in preparation for subsequent admission cycles. As a university, we are committed to providing your students with access to a quality education.
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Regents Exam Cancellations Seniors who have been admitted to the university will not be negatively impacted by Regents exam cancellations.
CUNY's Future Student Continuity Page We acknowledge how challenging it is to keep track of all admission and enrollment updates at a time when virtually every institution has had to implement dramatic changes to its operations. To that end, we are developing a one-stop-website that will highlight university-wide changes to enrollment functions, including Admissions, Financial Aid, Academic Advisement and Registration, SEEK/CD and ASAP. Stay tuned for more information and a launch date.
ASAP Enrollment Changes ASAP Video A hybrid video was developed to provide ASAP recruitment continuity for CBO, High Schools, and CUNY partnership virtual College Fairs. All ASAP campus recruitment teams are asked to have an organized recruitment plan and tactics in place that allows for ongoing outreach to potentially eligible incoming and continuing students, and students enrolled in CUNY Start and Math Start. Outreach efforts should be multilayered and proactive and include mail, email, social media, phone calls, and class visits
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Application/Interest Forms Our recruiting ASAP campuses have enabled online applications/ interest forms to engage with students. Tap below for details:
Virtual ASAP Enrollment ASAP recruiting campuses shifted to various virtual platforms to mirror the recruitment practices across the university.
Hobsons CRM platform QCC, BMCC, Hostos, and Lehman are using to invite incoming students to ASAP information/registration sessions. Qualtrics stores and computer student application forms. QCC also hosts information sessions and registration paperwork through the platform. Blackboard continues to be the sole recruitment platform for LAGCC. This year, CSI decided to use the platform for information sessions. Signupgenius allows MEC and KBCC to RSVP students for information sessions. Zoom is used to host virtual sessions for NYCCT, KBCC, HCC, and BMCC. Formstack serves as an application platform for NYCCT and the commitment agreement for all campuses. 8
From: Subject: Date: To:
Queensborough Community College [email protected] [External Email]Information about Your Advising and Registration Appointment April 16, 2020 at 12:18 PM Byrnes, Thomas [email protected]
Dear {#First Name#}, Thank you for signing up for your online ASAP Advisement & Registration Appointment. We are excited for you to join us on {#EI:Start On#}. You will be meeting with ASAP Advisor, {#EI:Host(s)#}. In order to register for classes, you must complete the following items prior to your appointment: Step 1: Watch the ASAP Orientation Information Session and complete the ASAP Intake and Commitment Form: ASAP Presentation and Forms. Note: In order to meet with an ASAP advisor, you MUST fully complete the ASAP Commitment and Intake Form immediately. Failure to complete your ASAP commitment and Intake Form at least 24 business hours prior to your appointment will result in the cancellation of your appointment. Step 2: You must submit your immunization information to Health Services. Step 3: Please activate your CUNYfirst account before your Advisement & Registration Session. For instructions on activating CUNYfirst please visit: www.qcc.cuny.edu/cunyfirst/students2.html. Note: This ASAP Advisement and Registration session will be approximately 1 hour long. You will be given a 10 minute grace period for your appointment, if you do not sign in within 10 minutes, your appointment will be cancelled. Please visit {#EI:Comments#} to connect with your assigned adviser on the day and time of your appointment. Reminder: This meeting will be a live video chat with an ASAP advisor. You must have a reliable internet connection, video and audio capabilities in order to participate. If you are unable to videochat, please contact the ASAP office immediately at 718-6316680 or [email protected] for assistance. We look forward to meeting you and helping you begin your academic career at QCC ASAP! Sincerely,
Alexandra Pyak Executive Director Accelerated Study in Associate Programs (ASAP) {#EI:Add to Calendar#} {#EI:Add to Google Calendar#}
Queensborough Community College 222-05 56th Avenue Bayside, NY 11364
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SURVEY INSTRUCTION
ASAP Fall 2020 Application Welcome and thank you for your interest in the Accelerated Study in Associate Program (ASAP) at the Borough of Manhattan Community College (BMCC). Your application will be reviewed based on the following eligibility requirements to become an ASAP student for Fall 2020: ASAP Approved Major - All majors on campus except for RTT, EMT, UDH (Nursing) and Certificate programs. CUNY Course Placements - Course placements based on your CUNY Application and BMCC enrollment information. Credit Limit - No more than 5 completed credited courses (Approximately 15 credits) Including transfer credits, if any. Grade Point Average (GPA) - Current and Transfer students must have a 2.0+ GPA and be in good academic standing. NYC Residency - Students must qualify for in-city tuition rate (NYS resident for more than 1 year) Financial Aid Application - All US Citizens and Permanent Residents students must file for FAFSA and TAP. If these applications are not pertinent to you, an Affidavit of Tuition Payment will be required. Success Programs - ASAP students cannot be enrolled in College Discovery, BMCC Learning Academy, Out in Two, or any other Success programs at https://cunyasap.az1.qualtrics.com/Q/EditSection/Blocks/Ajax/GetS…xtSurveyID=SV_8w5m5mt4DHMHoep&ContextLibraryID=UR_3CYFsILcyZHoaI5
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BMCC.
CURRENT BMCC Students: You will receive a final decision when all your grades are posted on CUNYFirst at the end of the semester (Approximate mid-June). BMCC ASAP Students: You do not need to apply, please contact your assigned adviser: [email protected] CUNY ASAP/ACE Students: Students who are in ASAP/ACE at another CUNY college must work with their ASAP advisor to submit the Intra-ASAP Transfer Form. ASAP-to-ASAP transfer students should not submit a regular BMCC ASAP application.
Basic Information
Basic Information First_Name
${m://FirstName}
Last_Name 8 Digit EMPLID "CUNYFirst" Number Date of Birth (mm/dd/yyyy) Desired Major
${m://LastName} ${m://ExternalDataReference} ${q://QID100/ChoiceTextEntryValue/6}${e://Field/DOB}
How can we contact you? Email
${m://Email1}
Confirm Email https://cunyasap.az1.qualtrics.com/Q/EditSection/Blocks/Ajax/GetS…xtSurveyID=SV_8w5m5mt4DHMHoep&ContextLibraryID=UR_3CYFsILcyZHoaI5
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Phone Number
To find your BMCC email address, go log into CUNYfirst, click Self-Service, then Student Center, scroll to the bottom of the page and look under “Campus Email." Please contact the BMCC Service Desk directly via Phone (212) 220-8379 or Email [email protected] with all your technical related issues and inquiries!
NEW STUDENT If this is your first time logging into your student email please setup your password Account Self-Service via BMCC Portal.
Where do you live? Home Address City State Zip Code
Student Type Incoming Freshman Transferring to BMCC Current BMCC Student Re-Admit
Student with more than 15 earned credits or completed a college degree are not eligible for ASAP https://cunyasap.az1.qualtrics.com/Q/EditSection/Blocks/Ajax/GetS…tSurveyID=SV_8w5m5mt4DHMHoep&ContextLibraryID=UR_3CYFsILcyZHoaI5
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Are/were you an ASAP/ACE Student? Yes Unsure No
Select your current/previous ASAP/ACE Campus Borough of Manhattan Community College (BMCC) Bronx Community College (BCC) College of Staten Island (CSI) Hostos Community College (HOSTOS) John Jay College/ACE (JJC) Kingsborough Community College (KBCC) LaGuardia Community College (LAGCC) Lehman College/ACE (Lehman) Medgar Evers College (MEC) New York City College of Technology (City Tech) Queensborough Community College (QCC)
${q://QID172807733/ChoiceTextEntryValue/1}, Students who are in ASAP at another CUNY college must work with their ASAP advisor to submit the Intra-ASAP Transfer Form. ASAP-to-ASAP transfer students should not submit a regular BMCC ASAP application. This application should only be used if a student is new to the program. Please be advised that all Intra-ASAP transfer applications must be approved by the new ASAP https://cunyasap.az1.qualtrics.com/Q/EditSection/Blocks/Ajax/GetS…tSurveyID=SV_8w5m5mt4DHMHoep&ContextLibraryID=UR_3CYFsILcyZHoaI5
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college. Decisions will be made prior to the start of the semester.
Financial Aid completion for 2020-2021 academic year (Select all that apply to you) Filed for Free Application for Federal Student Aid (FAFSA) Filed for the Tuition Assistance Program (TAP) Filed for the NYS DREAM Act (TAP) Have not filed for Financial Aid I do not qualify/choose not to file for Financial Aid
US Citizens and Permanent Residents must apply for FAFSA and TAP in order to meet this ASAP eligibility criteria. Students who are not eligible to file are required to submit an Affidavit of Tuition Payment. I am US Citizen/ Permanent Resident (green card holder) I am not eligible/choose not to file I am an International Student (Student Visa F1, J1, or M1)
You must file for FAFSA and TAP, see below: Free Application for Federal Student Aid (FAFSA), Apply Now Tuition Assistance Program (TAP), Apply Now
Unfortunately, International students are not eligible for ASAP. The program is designed to provide its services to New York State residents. However, please be sure to visit the International Students Office. 199 Chambers Street, Room S115N https://cunyasap.az1.qualtrics.com/Q/EditSection/Blocks/Ajax/GetS…tSurveyID=SV_8w5m5mt4DHMHoep&ContextLibraryID=UR_3CYFsILcyZHoaI5
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(212) 776-7179 [email protected]
Transfer Student
ASAP Transfer Student Agreement I understand that I cannot have more than 15 credits by the time I am enrolled as an ASAP student regardless of when they are accepted by BMCC. Additionally, I understand that once I am an ASAP student, I will not be able to transfer additional credits that will place me beyond 15 credits. Any credits transferred to BMCC or added to my cumulative credit count will place me beyond the specified requirement of 15 credits and will result in ineligibility and dismissal.
Academic Background Full Name of Your Previous Institution(s)
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